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57 <br /> identification of the Party to serve as the lead agency for each of the <br /> responsibilities enumerated in Section 3.03. <br /> e. The SWG, which serves as an administrative and advisory arm to the parties of this <br /> agreement,shall adhere to public meeting laws as outlined in N.C.GS. 143-318.9.18 <br /> (Article 33 of Chapter 143, "Meetings of Public Bodies"). <br /> f. Timeliness.The SWG shall develop processes and procedures to allow decision to be <br /> made in a timely manner. Duties not specifically denoted under Section 3.03 may be <br /> delegated to other groups.The designation and delegation of these duties shall be <br /> approved by the appropriate governing boards based on plan elements' (i.e.,Annual <br /> Work Program or the Multi-Year Vision Plan) impacts and shall include the governing <br /> beards that represent the parties to this agreement. <br /> 3.03 Responsibilities.The SWG shall be charged with the development or delegation to a Party as a <br /> lead agency of the following: <br /> a. Annual Work Program, including all the separate elements defined in Section 2.01.1 <br /> b. a Multi-Year Vision Plan; <br /> c. Templates containing minimum standards for project and financial reports(first version <br /> by June 30, 202 3) <br /> d. Designation of project sponsors(agencies responsible for each respective capital and <br /> operating project), including agencies responsible for each Implementation Element; <br /> e. A strategy for each implementation Element or agreement,which shall include scope, <br /> geography,estimated budget,sponsoring agency/jurisdiction, purpose,and goals;and <br /> f. An articulated strategy for incorporating or account for public outreach, involvement, <br /> and communication with the deliverables set forth in a, b, d, and e. <br /> 3.04 Assignment.The SWG may, by vote or by other mechanism allowed in its bylaws,assign the <br /> creation and maintenance of certain documents for which it is responsible to Parties or SING <br /> members. However,the SWG shall not delegate its responsibility to review and present <br /> documents and products which are defined in Section 3.03 as SWG responsibilities. All <br /> documents related to the duties of Section 3.03 produced on behalf of the SWG must be <br /> reviewed and formally approved, by SWG prior to release. <br /> 3.05 Minimum Quorum and Voting.The Parties to this Agreement agree that the SWG deliberation <br /> process must allow decisions to be made in an efficient and timely manner.A quorum shall be <br /> when 7 of 11 SWG members appointed by the Parties to this Agreement are present for a SWG <br /> meeting. <br /> 3.06 Right to Inspect.All Parties to this Agreement,or their authorized representative(s), shall have <br /> the right to inspect,examine, and make copies of any and all books, records, electronic files, <br /> agreements, minutes, and other writings and work products related to the operation and day to <br /> day business of the SWG. <br /> 3.07 Staff Working Group Lead Agency Determination.Any party to this Agreement shall be <br /> responsible for hosting,convening and administering (serving as the 'Lead Agency')the Staff <br /> Working Group(SWG) and hosting the role of the Staff Working Group Administrator,which is a <br /> critical role to facilitate program development and plan implementation.The parties to this <br /> Agreement shall determine SWG Administration Dead Agency by June 30, 2023 and shall be <br /> reevaluated with each multi-year vision plan update process. DCHC MPO shall continue to serve <br /> as the SWG Administrator upon execution of this agreement through the aforementioned <br />