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3 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June 20, 2023 <br /> Action Agenda <br /> Item No. 8-1 <br /> SUBJECT: Orange County Transit Governance <br /> DEPARTMENT: Orange County Transportation Services (OCTS) <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1. Comprehensive Participation Nishith Trivedi, Transportation Director, <br /> Agreements 919-245-2007 <br /> 2. Financial Policies & Procedures Adam Howell, AICP, Atkins Global, 704- <br /> 3. Work Program Amendment Policy 665-4423 <br /> 4. Staff Working Group (SWG) Bylaws <br /> & Operating Procedures <br /> PURPOSE: To consider adoption of the four elements for each of Durham and Orange County's <br /> Transit Plan Implementation Efforts. <br /> BACKGROUND: The Durham and Orange Transit Governance Interlocal Agreements (ILA), <br /> executed in Spring of 2023, required the County and regional governing board partners to review <br /> and adopt a Policies & Procedures Manual, comprised of four components: <br /> 1. Comprehensive Participation Agreement (CPA) (Attachment 1): Formally invites the <br /> local municipalities in each County to be a party to transit plan implementation efforts. It <br /> also formally recognizes the ex-officio (non-voting) members of each County's Staff <br /> Working Group (SWG) as `Implementation Partners' that will require future coordination <br /> through specific project agreements when appropriate. While it draws from each County's <br /> Transit Governance ILAs to further apply towards municipalities and implementation <br /> partners (exclusive of state statute requirements that only apply to ILA Parties), it <br /> specifically defines criteria for eligibility to receive future County Transit Tax Revenue <br /> Funding. <br /> 2. Financial Policies & Procedures (FPP) (Attachment 2): Serves the Parties and Partners <br /> as a comprehensive manual regarding relevant financial policies and procedures for the <br /> purposes of transit plan implementation. This document includes: <br /> a. Operating Fund Balance and Liquidity Policy and Guidelines <br /> b. Billing, Payment and Reimbursement Policy and Guidelines <br /> c. Debt Policy and Guidelines <br /> d. Increased Cost of Existing Services (ICES) <br /> e. Carryover Policy (originally approved in 2021, incorporated here for continuity) <br /> f. Bus Operating Cost Per Hour Policy <br /> g. Exhibit— GoTriangle Financial Policies & Procedures (for reference) <br />