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Project Charter <br />Submitted by: Angel Barnes Page 3 of 3 <br />Constraints List any conditions that may limit the project team’s options with respect to resources, personnel, or schedule (e.g., <br />predetermined budget or project end date, limit on number of staff that may be assigned to the project). <br />The town of Hillsborough/HDC may impact the schedule, budget, and scope. <br />The construction schedule will be coordinated closely with staff to ensure we do not interfere with the preparation for voting, <br />or voting, after voting. <br />All security measures must be complied with and listed on the RFP to ensure that no one has access to any portions of the <br />building at any time without BOE staff present. <br />All work must be completed during normal business hours with minimal disruption to staff as the building will stay occupied <br />during the construction unless specific work requires the building to be empty. <br />External Dependencies Will project success depend on coordination of efforts between the project team and one or more other <br />individuals or groups? Has everyone involved agreed to this interaction? <br />General Contractor and subcontractor availability. <br />Equipment and material availability <br />Voting schedules <br />5. Communication Strategy (specify how the project manager will communicate to the Executive Sponsor, Project Team members <br />and Stakeholders, e.g., frequency of status reports, frequency of Project Team meetings, etc. <br />Email will be the primary form of communication for notices. <br />Meetings will be scheduled to review progress monthly. <br />Monthly status updates will be emailed. <br />Coordination communication will be email, phone, and in-person discussions as required once work starts and documented <br />through emails. <br />Emergency/Urgent items will be phone calls and documented with emails. <br />6. Sign-off <br />Name Signature Date <br />(MM/DD/YYYY) <br />Executive Sponsor <br />Department Sponsor <br />Project Manager <br />7. Notes <br />Docusign Envelope ID: F53FB4E0-B0D6-4E95-94C9-51D1A7F1B494