2024-723-E-AMS-Smith Sinnett Architecture-Design for Orange County Board of elections expansion for storage

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Project Charter Submitted by: Angel Barnes Page 2 of 3 Deliverables List the high-level “products” to be created (e.g., improved xxxx process, employee manual on yyyy) Add conditioned space for voting equipment, relocate existing HVAC equipment to the roof of the expansion, and add a ramp for loading equipment on trucks. Scope List what the project will and will not address The BOCC approved $296,000.00 for AMS to expand the existing building over the covered patio area on the west side of the building. This patio area is outside of the floodplain area. Flooring – Carpet to match existing. Painting of walls to match existing. Electrical Requirements – Need outlets that drop down from the ceiling to accommodate the needs. Exact number of outlets is to be determined during the design phase. Data Requirements – Data outlets will be required on the walls, and a Wireless access point will be required to be installed within the new space. Walls – If possible remove the walls between the existing spaces to allow for expansion. See markup drawing. Doors – Install new doors for exit and new doors in the corridor or exterior from the expanded board room, and loading and personnel door from storage. The loading dock door may be able to come from the back of the building or from the south side, these two options need to be looked into to determine which is the best location for large trucks to be able to access for loading and unloading equipment. Locksets – Need to include Corbin Russwin L4 Series locksets with blanks for AOK to rekey to the BOE key. Electrical – Relocate security cameras, relocate exterior lights, remove unused lights, and how many light switches would be needed (based on the number of doors entering the space). Emergency Exit lighting updates to existing exit and for new exit. Fire Alarm – Additional devices will be required to be installed. HVAC – Space must be conditioned for the equipment. Existing HVAC units will be relocated (most likely on the roof of the expanded area, roof access ladder will need to be installed (potentially from the attic space onto the new roof). Screening around the HVAC equipment will be required. Furniture – No requirements for this project for new furniture. Signage – Wayfinding and room identification (interior and exterior signage) Security – Card readers – relocate and reuse existing. Additional readers may be needed based on the final design and if the transaction window is installed. Safety – Fire Extinguisher(s) will be required in the new area, Evacuation Maps to be updated Project Milestones Propose start and end dates for Project Phases (e.g., Inception, Planning, Construction, Delivery) and other major milestones The project should occur during the first 6 months of 2025 if at all possible, there are filings in July 2025, and additional filings in December 2025 with the local election occurring in November. Major Known Risks (including significant Assumptions) Identify obstacles that may cause the project to fail. Risk Risk Rating (Hi, Med, Lo) Historic District Commission Review High (Slow) Building Permit High (Slow) Material Availability/Labor Resources Med Docusign Envelope ID: F53FB4E0-B0D6-4E95-94C9-51D1A7F1B494