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<br />4600 Lake Boone Trail, Suite 205 | Raleigh, NC 27607 | 919.781.8582 | HUB Certified | www.smithsinnett.com <br />October 22, 2024 <br /> <br />Orange County Government-Asset Management <br />306 Revere Road A102 <br />Hillsborough, North Carolina 27278 <br /> <br />Attn.: Angel Barnes <br /> Capital Projects Manager <br /> <br />Dear Angel, <br /> <br />FEE PROPOSAL: Orange County Board of Elections Building <br />Smith Sinnett Architecture greatly appreciates the opportunity to provide Orange County with a <br />proposal for Architectural and Engineering Design Services for the Expansion to the Orange County <br />Board of Elections Building. <br /> <br />SCOPE OF WORK: <br />The Board of Elections building, located at 208 S Cameron St, Hillsborough, will undergo an expansion <br />and partial renovation to increase the size of voting equipment storage room and board room with <br />an addition that infills the current raised plaza at the rear of the building. The building was constructed <br />in the 70’s and renovated in 2021. It is within the historic district of the Town of Hillsborough and will <br />need to be reviewed by the commission. The site sits partially within a floodplain which restricts <br />expansion of the building to within the current footprint of the terrace. There is a desire to have a <br />loading dock door for the equipment storage space accessible from the west side alley or the south <br />parking lot. A sliding counter window from the reception to the entry vestibule is desired. Mechanical <br />condensing units which currently sit (screened) on the terrace should be located on the roof or in an <br />attic and remain screened. Additional information included in the attached sketch and Project Charter <br />from the owner. <br /> <br />CIP Budget: $296,000 <br /> <br />PROGRAMMING/SCHEMATIC DESIGN/DESIGN DEVELOPMENT: <br />Smith Sinnett Architecture will work with and coordinate all members of the design team to evaluate <br />the owner’s requests and begin developing an approach to design and construction of the proposed <br />improvements. During the programming phase, Smith Sinnett will meet with the owner’s designated <br />stakeholders to fine tune the details of the renovations and improvements. During the schematic <br />design/design development phase we would anticipate attending meetings with the owner to present <br />design progress and collect owner feedback. It is assumed that field measured drawings will need to <br />be produced for the elevations and sections as no are currently available. <br /> <br />Docusign Envelope ID: F53FB4E0-B0D6-4E95-94C9-51D1A7F1B494