2024-718-E-Housing Dept-University Baptist Church-Agreement for Cold Weather Shelter

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information and available personnel to work with the County to open the Shelter and provide necessary access and address any facility issues that arise. 5. The County and the Owner will complete a walk-through of the facility before it is opened for use, noting any previous damages or issues and any supplies that may be used by the County and whether the cost of such supplies must be reimbursed by the County to the Owner. 6. The County will work in conjunction with law enforcement in the provision of any security needs at the Shelter during the County’s use of the Shelter as such needs may be determined solely by the County. 7. In coordination with the Owner, the County will be responsible for equipping the Shelter to handle companion animals accompanying those needing services. 8. The County may post signs identifying the Shelter in locations approved by the Owner and will remove such signs when the Shelter is closed. The Owner will not issue press releases or other publicity concerning the Shelter without the express written consent of the County. The Owner will refer all media questions about the Shelter to the County. 9. The Shelter will be an overnight shelter and it is expected those persons utilizing the Shelter will vacate the Shelter by 8:00 a.m. the morning following a White Flag night. By 9:00 a.m., the County will use reasonable efforts to return the Shelter to the condition it was in at the time the County took control of the Shelter, reasonable wear and tear excepted. By 9:00 a.m., a representative of County and the Owner may complete a walk-through of the facility to make note of any damages caused as a result of the operation of the Shelter that were not previously present. Damages resulting from the operation of the Shelter does not include damages resulting from natural causes or Acts of God. 10. The County will reimburse the Owner for the following: a) Damage to the Shelter, reasonable wear and tear excepted, resulting from the operation of the Shelter by the County, subject to the terms of Paragraph 9; b) use of Owner’s food and supplies. Reimbursement for Shelter damage will be based on replacement at actual cash value. The Owner will submit any request for reimbursement to the County within Thirty (30) days after the Shelter closes. Any request for reimbursement for food, supplies or damages must be accompanied by supporting invoices and documentation from both the initial and final walk through. 11. To the extent authorized by North Carolina law, the County agrees to hold harmless and indemnify the Owner against liability with respect to bodily injury, death, and property damage, arising from the negligence of Orange County during its use of the Shelter. The Owner agrees to hold harmless and indemnify the County against liability with respect to bodily injury, death, and property damage, arising from Owner’s negligence related to the Shelter and the remainder of Owner’s property. 12. Owner shall obtain and maintain, at its sole expense, Property Insurance and Commercial General Liability Insurance covering its property and activities at 100 S. Columbia Street, Chapel Hill, North Carolina. The owner will provide a copy of insurance (evidence of insurance) to the County as proof of such coverages. County shall maintain Commercial General Liability Insurance and such other insurance and in coverage amounts as determined by the Orange County Risk Manager. The County will name the Owner as Docusign Envelope ID: AE6B8652-DF6F-4A68-82FB-137C9C45C988