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ORD-2024- 040 <br /> t ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date : November 19 , 2024 <br /> Action Agenda <br /> Item No . 8 -f <br /> SUBJECT : Procurement of Replacement Radio Infrastructure for Fire and EMS Paging and <br /> Approval of Budget Amendment # 3 -A <br /> �I <br /> DEPARTMENT : Emergency Services <br /> ATTACHMENT ( S ) : INFORMATION CONTACT . <br /> Motorola Solutions Proposal with Kirby Saunders , Emergency Services <br /> Certification of Award Director , 919 -245 - 6123 <br /> Christopher Ward , Division Chief — <br /> Public Safety Communications , 919 - <br /> 245 - 6139 <br /> PURPOSE : To approve the purchase of replacement radio system infrastructure for Fire and <br /> Emergency Medical Services ( EMS ) paging and to approve Budget Amendment #3 -A . <br /> BACKGROUND : Fire and EMS agencies within Orange County rely on a conventional radio <br /> system for paging to alert them and their personnel of emergency calls . The system predates <br /> Orange County ' s migration of its public safety radio communications to the statewide VIPER <br /> system and provides for cost efficient paging especially for volunteer departments that may not <br /> be able to afford VIPER radios for all personnel . The current system is decades old and well <br /> beyond its useful life . This replacement was initially anticipated as one component of the $ 32 <br /> million VIPER tower replacement project scheduled in FY 2027 -28 . However , recent issues with <br /> system coverage , degraded reception , and equipment failure necessitate expedited replacement <br /> of this system . <br /> Emergency Services staff reviewed and selected a proposal from Motorola Solutions , Inc . using <br /> North Carolina State Term Contract 725G for a conventional VHF two site simulcast system to <br /> replace the existing conventional paging infrastructure . The proposed solution is estimated to <br /> improve paging coverage throughout the County and be more servicable over the life of the <br /> equipment . Additionally , the proposal provides for ongoing maintenance of the system <br /> infrastructure . <br /> The total cost of the required hardware , installation services , and Year 1 maintenance is <br /> $ 494 , 300 . These costs can be covered by available funds in the Orange County Bidirectional <br />