Agenda - 05-04-2004-5l - Laserfiche WebLink

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3 • The Town of Chapel Hill will handle direct billing of all properties within the Town limits but outside of Orange County jurisdiction (i.e. the portion of Town that lies in Durham Gounty). • Priority of distribution of funds collected and applied to outstanding bills will be: 1) All tax and related costs, 2) fees billed and owed Orange County, 3) Town of Chapel Hill fee. If the BOCC approves conceptually of this arrangement at this meeting, staff also recommend that the BOCC approve the immediate creation of a permanent Tax Clerk position to work specifically with the billing and collection of the stormwater fees. The Town of Chapel Hill would fund all costs related to the position. Approval of the position now would allow the Personnel Department to appropriately classify and recruit for the position, and permit the Assessor and Revenue Departments to quickly hire and train the new staff member. It would be important to accomplish this as soon as possible and before stormwater fees would be billed on the County's FY 2004-05 real property tax bills that will be mailed by early August 2004. FINANCIAL IMPACT: The estimated casts for the County to perform this service (if billing is included on County tax bills) on behalf of the Town of Chapel Hill for FY 2004-05 would be in the range of $60,000 - $70,000, with all of that cost being funded by the Town. RECOMMENDATION(S): The Manager recommends that the Board: 1) Provide conceptual approval to the Town's request that the County bill and collect its stormwater fees; 2) Direct staff to develop, in conjunction with Town staff, an interlocal agreement to cover billing and collection of stormwater fees, which agreement would be scheduled for review and approval by both the BOCC and Town Council by .June 2004; and 3) Authorize the creation of a new permanent full-time Tax Clerk position.