Agenda - 05-04-2004-5l - Laserfiche WebLink

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z arrangements, Some of the major elements that County staff would propose to incorporate into such an interlocal agreement are listed below: • Billing will be established with ownership record of January 1 of each given year. Expectations are that the database provided by Chapel Hill would use the same ownership/existence timeframe, • All matters related to the calculation of impervious surface and fee amounts owed are entirely the responsibility of the Town of Chapel Hill. • The cost for billing exempt properties, persons qualifying for homestead exemptions, disabled veterans, etc. (i.e. for those entities that would normally not receive an annual property tax bill) would be funded by the Town of Chapel Hill. • Expectations are that the data set from Chapel Hill will be compatible with the County Assessor's computerized billing records, Chapel Hill will bear responsibility for resolving non-matches, • Expectations are that any "corrections" to the record after billing will be handled by Orange County through the written direction of the Town of Chapel Hill, • Town of Chapel Hill will designate to the Assessor and Revenue offices contact individuals within the Town's employ to deal with citizen complaints or concerns that relate to stormwater utility structure, objectives, activities, etc. and to calculations of impervious surface, resulting fees due, and the like. • The Town's articulated intention to conduct and maintain an extensive education/outreach process for their citizens will, prior to the first cycle of billing, explain the rationale for fees and make it clear that this is a Town program, not a County program. • The Town will provide training to Orange County employees of the Assessor and Revenue Departments regarding the rationale and objectives for the stormwater utility and the need for the fees (this will enable County staff to mare competently handle the initial contacts involved with any citizen questions/concerns, before those are handed off to Town staff). • Orange County will provide the billing, receipt and distribution of funds, but will not be responsible for pursuing delinquent payments through any enforcement measures that are or may become statutorily available, • The intent would be for the County to include the Chapel Hill stormwater fee as a separate line on the annual property tax bills, which are typically mailed in late July or early August. The Town will be responsible for ensuring that complete and accurate billing data are provided to the County and/or its vendor in adequate time to meet this bill mailing schedule. The Town will be responsible far the cost of creating and mailing any separate bills that cannot be included in the regular annual property tax bill mailing, • Upon notification from the Town, County staff will make and post the necessary notes within the Revenue computer system to indicate that a particular account is being pursued by Town representatives through any enforcement mechanisms that are or may become statutorily available. • Any additional County expenses incurred after the initiation of billing by Orange County will be reimbursed from the Town of Chapel Hill upon appropriate documentation of County costs incurred. • Should the County at some point in the future determine to implement a new or upgraded taxation and records software system, the Town will be responsible for bearing the cost of making its stormwater management database systems operationally compatible with the County's system,