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6 Orange County Comprehensive Land Use Plan <br />ques�ons about the County, idea walls, and other fun ac�vi�es. Ac�vi�es would be developed to ensure <br />that all learning from previous planning ac�vi�es, namely the Strategic Plan, are considered and efforts <br />are not duplicated. <br /> <br />The Clarion team can provide adver�sing and publicity guidance to the County during this period to <br />maximize responses and track respondents to make sure targeted community members are par�cipa�ng. <br />This can include prepared social media content, a press release, and email content, as well as leveraging <br />the equity database through targeted eblasts and mailings. The team can also prepare a “mee�ng-in-a- <br />box” set of materials that would allow Staff Working Group members, County leaders, and Staff to host or <br />present the materials at smaller community mee�ngs and engage residents using a decentralized <br />approach. <br /> <br />Once the engagement window has closed, the Clarion team will prepare a report on the results of the <br />engagement window, including an assessment of how well community engagement objec�ves were <br />achieved. This report will include a summary of responses and verba�m documenta�on to provide a clear <br />and transparent report of the inputs received. This will build trust in the process and serve as an <br />important report for guiding development of the plan. <br /> <br />Task 2.6: Summary of New Issues and Opportuni�es <br />The Clarion team will prepare a succinct summary of new issues and opportuni�es based on vision and <br />policy themes generated from stakeholder interviews, Staff Working Group discussions, and inputs <br />received through public engagement. This document will serve as the founda�on for policy discussions <br />with County Staff, the Staff Working Group, the Planning Board, and the BOCC that will guide development <br />of the new CLUP. First a County Staff review dra� will be prepared and then a Staff Working Group review <br />dra�. Following these reviews, the Clarion team will finalize the document for sharing with the Planning <br />Board, Board of County Commissioners, and pos�ng to the project website. <br /> <br />Task 2.7: Briefings to Planning Board and Board of County Commissioners (#3 February 2024) <br />A briefing presenta�on will be prepared to share with the Planning Board and Board of County <br />Commissioners that summarizes the engagement efforts, analysis, and summary of new issues and <br />opportuni�es completed through Phases 1 and 2. Key findings from Phase 3 work, that is occurring <br />concurrently with Phase 2, will also be presented at these briefings. The Clarion team will coordinate with <br />County Staff to present these briefings at regularly scheduled mee�ngs of the boards. The purpose of <br />these presenta�ons is to brief the boards on the project status and findings and engage members in <br />discussion about the direc�on of the plan. <br />Summary of Phase 2: Identify New Issues and Opportunities <br />Deliverables: <br />Clarion Team Responsibilities County Staff Responsibilities <br />• Current Policy Profile <br />• Materials for Staff Working Group meetings <br />• Community Engagement Window #1 <br />presentation and materials <br />• Summary of Engagement Window #1 Results <br />• Summary of New Issues and Opportunities <br />• Briefings to BOCC and Planning Board briefings <br />• Update project website <br />• Review and provide consolidated comments <br />on Current Policy Profile <br />• Review and provide consolidated comments <br />on meeting materials <br />• Coordinate logistics for meetings and events <br />and distribution of materials <br />• Publicize launch of project and Community <br />Engagement Window #1 opportunity <br />• Monthly project management meeting <br />Meetings: <br />• Staff Working Group Meetings #2-#5 <br />• Community Engagement Window #1 <br />Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723