2024-623-E-Planning Dept-Clarion Associates-Develop a Comprehensive Land Use Plan

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3 Orange County Comprehensive Land Use Plan mee�ngs. Interview notes will be prepared, and a summary of interview themes will be prepared and shared with the County’s project management team. Task 1.4: Reconnaissance Trip with County Staff Team The Clarion team will tour the County’s planning area. Prior to the tour, the Clarion team will work with the County’s project management team to iden�fy cri�cal areas to view in person and priori�ze those loca�ons where change is expected, growth pressures exist, or areas that have strong support for preserva�on. The Clarion team will take photographs of cri�cal loca�ons and begin to create a profile of the paterns and growth trends in Orange County, specifically as it has changed since the last plan update. Task 1.5: Develop Project Management Plan Following the project kickoff week, the Clarion team will prepare a cloud-based tool available to all project team members that will document all project management details. This tool will document the agreed upon details of the project schedule, mee�ng schedule and loca�on of project mee�ng summaries, approach for project team communica�ons, public engagement tracking and coordina�on, approach for monthly management responsibili�es, roles and responsibili�es of all engaged par�es, and process for decision-making during the planning process. This includes scheduling, hos�ng, and preparing agendas for monthly project management mee�ngs with the County’s project managers to provide status updates and coordinate on prepara�on of upcoming deliverables and events. This online document will serve as a project management working guide and will be updated throughout the process. Task 1.6: Collect and Inventory ArcGIS Data, Policy Documents, and Relevant Studies The Clarion team will partner with Orange County staff in the development of GIS analyses and maps. First, Clarion will prepare a data request memorandum for all basic ArcGIS mapping data, plans, reports, and studies (not available online) for the County staff to collect and share with the Clarion team. Orange County will collect, organize, classify, and upload GIS layers and documents requested via a geodatabase to a secure data sharing site provided by the Clarion team. Then Clarion team will then prepare a map template and basemap that can be used by both the County and Clarion team throughout the project. Task 1.7: Develop Public Engagement Branding The Clarion team will work with Orange County Staff to develop project branding materials and a project website. The public engagement branding strategy will include the following: • Project Iden�ty - The Clarion team, in coordina�on with County Staff, will develop a project iden�ty and brand (name, logo and tagline) that will generate interest in the planning process. Inputs from the County’s leadership and the Staff Working Group on the project iden�ty will be requested during the kickoff mee�ngs. • Engagement Objec�ves – Building off the inputs provided by the Staff Working Group at their kickoff mee�ng (Task 1.2), the Clarion team will prepare a set of public engagement objec�ves that can be placed on the project website and used to evaluate public engagement outcomes during the process. Public engagement objec�ves could include community representa�on of engagement par�cipants, targets for diversity and inclusion, numeric targets for engagement, transparency of the engagement process, and other objec�ves. • Key Messages – Clarion can work with County Staff to develop a common set of key project messages. These messages can be posted to the project website and used in presenta�ons and other engagement materials to consistently message the project. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723