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16 Orange County Comprehensive Land Use Plan <br />5. The County and/or local partner organiza�on will coordinate, arrange, adver�se, and host all <br />public mee�ngs, community group presenta�ons, workshops, and study sessions. The Clarion <br />team will provide content and facilitate the mee�ngs, workshops and events as noted in the <br />Scope of Services. Stakeholder interviews will be scheduled by the Clarion team. In-person <br />interviews will be conducted as part of the Phase 1 kickoff week and virtual interviews will be <br />provided for those that cannot atend in-person. <br /> <br />6. Public engagement repor�ng will leverage the quan�fiable func�onality of the online public <br />engagement so�ware’s dynamic repor�ng features. Efforts will be made to reduce open- <br />ended ques�ons that require extensive review and theming. Extensive open-ended comment <br />review and theming may require addi�onal budget. <br /> <br />7. The Clarion team will provide digital files of all documents and products to the County in the <br />format in which they were created and, if different, in a format suitable for pos�ng on the <br />County website and for prin�ng paper copies, such as Adobe PDF. <br /> <br />8. County staff will provide a single, consolidated set of comments in electronic format for all <br />staff review dra�s of deliverables. All comments will be reviewed by County staff to resolve <br />any inconsistencies and provide clear direc�on. If possible, changes will be provided using <br />track-changes or similar digital comment format. Addi�onal rounds of reviews will require <br />addi�onal resources, not including minor adjustments to finalize the deliverable. <br /> <br />9. The Clarion team will review and theme work product comments provided by the Staff <br />Working Group and prepare a record of Staff Working Group mee�ng outcomes to document <br />project progress over �me. The Clarion team will also prepare themes from public <br />engagement inputs and create summaries of these themes. <br /> <br />10. The project budget is an es�mate of how project costs are allocated among phases of work. <br />The Clarion team will not exceed the total contract amount without the express approval of <br />the County. <br /> <br />11. Clarion will bill monthly for services rendered. The County’s project manager will review and <br />approve Clarion Associate’s monthly invoices, which will include all work covered by the <br />Clarion Associates team. Any ques�ons or issues related to the monthly invoice will be dealt <br />with quickly through a conference call with Clarion Associates and the County’s Project <br />Manager. The County will pay invoices within 30 days of receipt. <br /> <br />12. The County will not hold the Clarion Associates team responsible for schedule delays that are <br />the result of circumstances or events beyond the control of the Clarion Associates team. <br /> <br /> <br />Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723