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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 4, 2004 <br />Action Agenda <br />Item No.J~-j <br />SUBJECT: Bid Award: Renovation & New Construction at Whiffed <br />DEPARTMENT: Purchasing & Public Works PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Tabulation <br />Proposed Floor Plan <br />INFORMATION CONTACT: <br />Pam Janes, 245-2652 <br />Wilbert McAdoo, 245-2627 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a bid to Patriot Building Company of Hillsborough, North <br />Carolina for new construction and renovation at the Richard Whiffed Center to create additional <br />office space, <br />BACKGROUND: Pursuant to Board action on November 3, 2003, Orange-Person-Chatham <br />(OPC) Family Counseling and the Orange County Human Rights and Relations Department will <br />relocate from the space currently leased at 110 S. Churton Street, Hillsborough. Effective July <br />1, 2004, the Human Rights and Relations offices will be relocated to County property at 501 W. <br />Franklin Street, Chapel Hill, and the Family Counseling function will be relocated back to the <br />Whiffed Building. During the HVAC replacement project, OPC Adult Day Treatment (ADT) <br />temporarily relocated from the Whiffed Building to two suites at 501 W Franklin Street. As part <br />of OPC's reorganization, Family Counseling and Adult Day Treatment will merge services into <br />one department. Orange County plans to renovate the space in Whiffed formerly occupied by <br />Adult Day Treatment along with an unoccupied adjacent conference room for the merged <br />department. <br />The Human Rights and Relations Department will occupy one of the suites currently occupied <br />by ADT at the Franklin Street location. Minimal change will be required at 501 W Franklin <br />Street for Human Rights and Relations and will be handled by Public Works, <br />Upfit of the space at Whiffed for the OPC function will entail subdividing the open spaces in the <br />existing spaces to create new office space, complete with electrical and HVAC, The Public <br />Works Director and the Purchasing and Central Services Director have worked extensively with <br />the Family Counseling and ADT staff to arrive at a suitable floor plan far the efficient operation <br />of the merged functions (see attached floor plan), From those discussions, plans and <br />specifications were developed to create the following spaces: <br />• Eleven (11) new offices <br />