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14 <br /> Detention Center Staffing Analysis Orange County, NC <br /> • Policy & Procedure Completeness: There must be no information, logic, or design <br /> gaps. Documents should exhibit that they have been reviewed and/or updated at <br /> least once every three years. <br /> • Policy & Procedure Control: The document and its described actions provide <br /> sufficient "internal controls"' such that they result in intended and expected <br /> outputs and outcomes. <br /> • Policy& Procedure Clarity: Documents must be easy to read and understandable. <br /> • Policy & Procedure Correctness: Documents must be grammatically correct and <br /> without spelling errors. <br /> • Procedure Context: Procedural actions must properly describe the activity to be <br /> performed. <br /> • Procedure Consistency: All references and terms are used the same way, and the <br /> procedure must ensure consistent results. <br /> • Procedure Compliance: A sufficient number of actions are detailed to ensure the <br /> procedure(s) achieve compliance. <br /> (1.2) Assessment of Detention Center Policies and Procedures <br /> As noted, a comprehensive review of the Detention Center's policies and procedures is <br /> beyond the scope of this report. However, an assessment of the documentation provided <br /> is summarized with the following observations: <br /> • In general, the OCSO Detention Center policies and procedures are exceptional. An <br /> examination of the 30 sections provided reveals consistent and well-written <br /> documentation with common headers to include: Chapter; Title; Effective Date; <br /> Policy No.; Page No.; Amends; Rescinds; Revision Dates; Related State <br /> Standards/Statues/Case Law; Related PREA Standards; and a Notes section. This <br /> documentation is consistent with best practices. <br /> • Policies and procedures are up to date with products being developed in the latter <br /> half of calendar 2021. This aligns with best practices that suggest that <br /> documentation be re-evaluated for updates every three to five years. <br /> Internal controls refer to the actions taken to achieve a specific objective (e.g., recordings of transports with details <br /> surrounding each detainee movement.) <br /> Matrix Consulting Group 9 <br />