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1 <br /> ORD-2024-040 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: November 19, 2024 <br /> Action Agenda <br /> Item No. 8-f <br /> SUBJECT: Procurement of Replacement Radio Infrastructure for Fire and EMS Paging and <br /> Approval of Budget Amendment #3-A <br /> DEPARTMENT: Emergency Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Motorola Solutions Proposal with Kirby Saunders, Emergency Services <br /> Certification of Award Director, 919-245-6123 <br /> Christopher Ward, Division Chief— <br /> Public Safety Communications, 919- <br /> 245-6139 <br /> PURPOSE: To approve the purchase of replacement radio system infrastructure for Fire and <br /> Emergency Medical Services (EMS) paging and to approve Budget Amendment #3-A. <br /> BACKGROUND: Fire and EMS agencies within Orange County rely on a conventional radio <br /> system for paging to alert them and their personnel of emergency calls. The system predates <br /> Orange County's migration of its public safety radio communications to the statewide VIPER <br /> system and provides for cost efficient paging especially for volunteer departments that may not <br /> be able to afford VIPER radios for all personnel. The current system is decades old and well <br /> beyond its useful life. This replacement was initially anticipated as one component of the $32 <br /> million VIPER tower replacement project scheduled in FY 2027-28. However, recent issues with <br /> system coverage, degraded reception, and equipment failure necessitate expedited replacement <br /> of this system. <br /> Emergency Services staff reviewed and selected a proposal from Motorola Solutions, Inc. using <br /> North Carolina State Term Contract 725G for a conventional VHF two site simulcast system to <br /> replace the existing conventional paging infrastructure. The proposed solution is estimated to <br /> improve paging coverage throughout the County and be more servicable over the life of the <br /> equipment. Additionally, the proposal provides for ongoing maintenance of the system <br /> infrastructure. <br /> The total cost of the required hardware, installation services, and Year 1 maintenance is <br /> $494,300. These costs can be covered by available funds in the Orange County Bidirectional <br />