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11 <br /> Total applications received 65, 62 eligible <br /> Total first-time applicants 21, or 32% of applicants <br /> 1 <br /> 2 The OCAC grant review and awards process: <br /> 3 <br /> 4 1. The grant application process is open for one month. Two virtual training sessions <br /> 5 occurred, and the OCAC director was available for one-on-one meetings. <br /> 6 2. After the due date, OCAC staff conducted an initial compliance and eligibility review. <br /> 7 Applications found noncompliant or outside of the grant requirements are considered <br /> 8 disqualified. Eligible organizations were given a compliance score (1-10) based on prior <br /> 9 year adherence to grant requirements such as logo usage and reporting. New applicants <br /> 10 automatically receive a "10" Compliance Score. <br /> 11 3. Qualified applications are forwarded to members of each review panel for initial review <br /> 12 and scoring. Grant panels in the visual, performing, and literary arts are composed of <br /> 13 OCAC Board Members with relevant experience and guest artists from the community. <br /> 14 Guest panelists are compensated for their time. <br /> 15 4. Non-governmental Grassroots Arts Program (GAP) applicants were also evaluated by a <br /> 16 Financial Review Panel who examined submitted financial documents to determine <br /> 17 financial solvency and stability. <br /> 18 5. Each panel met virtually to evaluate the assigned applications. Feedback, first strengths <br /> 19 and then challenges, was offered by panelists and recorded by OCAC staff. After <br /> 20 discussion, each panelist submitted a score through the online platform for each of the <br /> 21 categories below. After all scores were submitted, the Arts Commission Director recorded <br /> 22 the final score per applicant. <br /> 23 6. The scoring rubric for this year's grant program was as follows: <br /> 24 GRASSROOTS ARTS PROGRAM - ORGANIZATIONS <br /> 25 Artistic Merit— 30% <br /> 26 Community Impact—25% <br /> 27 Program Management— 15% <br /> 28 Financial Review— 10% <br /> 29 NC Arts Council Priority of Funding — 10% <br /> 30 Compliance score— 10% <br /> 31 GRASSROOTS ARTS PROGRAM - SCHOOLS <br /> 32 Artistic Merit—40% <br /> 33 Integration in curriculum/enrichment—40% <br /> 34 Free and Reduced Lunch Percentage — 20% <br /> 35 ARTIST PROJECT GRANTS (APG) <br /> 36 Artistic Merit—40% <br /> 37 Community Impact— 30% <br /> 38 Program Management—20% <br /> 39 Compliance score — 10% <br /> 40 7. Funding decisions were made at the August 2023 Advisory Board meeting. For the GAP <br /> 41 program, the Advisory Board prioritized high scoring program requests, programs hiring <br /> 42 multicultural artists, and schools. For APG, the Advisory Board approved funding <br /> 43 applicants with scores above 80 at their full request amounts. <br /> 44 All applicants were notified of the panel's decisions. All declined GAP applicants received panel <br /> 45 feedback (approved GAP and APG applicants could receive feedback upon request). <br /> 46 Katie Murray reviewed the background information for the item. She called forward this <br /> 47 year's recipients by name and shared the amount of their award and the purpose. <br /> 48 <br />