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ORD -2024- 03 6 % 0 11Pq <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date : November 7 , 2024 <br /> Action Agenda <br /> Item No . 8 - n <br /> SUBJECT : Service Agreement for Public Safety Communications Radio System and <br /> Approval of Bud getAmendment #2 - F <br /> DEPARTMENT : Emergency Services <br /> ATTACHMENT ( S ) : INFORMATION CONTACT : <br /> 1 . Motorola Solutions Service Kirby Saunders , Emergency Services <br /> Agreement Director , 919 -245 - 6123 <br /> 2 . Year-to - Date Budget Summary Christopher Ward , Division Chief — <br /> Public Safety Communications , 919 - <br /> 245 - 6139 <br /> i <br /> i <br /> i <br /> i <br /> PURPOSE : To approve an agreement to provide service and maintenance for the Motorola <br /> Solutions radio system equipment in the Primary and Backup Public Safety Answering Points <br /> ( PSAPs ) and approve Budget Amendment #2 - F . <br /> BACKGROUND : Orange County owns Motorola Solutions dispatch positions and associated <br /> equipment installed at both the Prima and Backup PSAP locations . This system is the main link <br /> Primary p Y <br /> between the Public Safety Communications Center and the agencies using the VIPER radio <br /> system and other Orange County radio resources . As the manufacturer of the radio system , <br /> c <br /> Motorola Solutions is the sole source for support and service of the system . Motorola Solutions <br /> has maintained this equipment since its installation and is proposing a new five -year agreement <br /> to cover ongoing system service and maintenance as the sole source provider of these services <br /> for a term beginning July 1 , 2024 and ending June 30 , 2029 . <br /> i <br /> FINANCIAL IMPACT : The total cost of the service agreement over the five -year period is <br /> $ 752 , 465 . 45 . The NC 911 Board has approved in writing the use of $ 139 , 993 . 56 in Emergency <br /> Telephone System Funds ( ETSF ) to cover Year 1 of the agreement . The NC 911 Board approves <br /> maintenance agreements annually and Emergency Services staff anticipates the 911 Board ' s <br /> approval of the use of ETSF funds for the remaining years in the agreement . <br /> This expense was originally budgeted between the Emergency Telephone System Fund and the <br /> General Fund . Based on the approval by the NC 911 Board for the full amount of this service <br /> agreement , this Budget Amendment will increase the Emergency Telephone System Fund <br /> authorization and reduce the General Fund authorization . <br /> Budget Amendment #2 - F appropriates $ 37 , 889 in Fund Balance and authorizes expenditure <br /> within the Emergency Telephone System Fund . The General Fund appropriation of Fund Balance <br />