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10 <br /> Attachment B November 12, 2024 <br /> year through the ten-year annual Capital Investment Plan. School staff will work with County <br /> staff to present projects for the CIP that comply with the Woolpert definitions and are within <br /> county funding parameters. <br /> Other Capital Uses will be authorized by function or purpose, which group similar expenses <br /> into broad categories like "technology" or "athletic improvements". These will be allocated <br /> by school district staff each year through the Capital Investment Plan. <br /> Oversight and Amendments <br /> Per Statute § 115C-433 (b) districts may increase or decrease specific project budgets by a <br /> specified percentage as adopted by the BoCC. This policy specifies that the districts must <br /> seek prior approval to amend the county allocations for any allocations approved by <br /> purpose, function or project by a cumulative amount of 15% or more. The districts are still <br /> expected to submit budget amendments to county staff to rectify all changes throughout the <br /> year and reconcile both district's general ledgers to meet the statutory preaudit <br /> requirements. <br /> In addition, for all Major Projects, a working group of school and county staff should meet <br /> monthly to review progress on these major construction projects and their cost projections. <br /> This working group will include county budget staff and management, as well as school <br /> district operations and construction personnel. This working group will ensure that the <br /> county staff can advise the board on any change orders, delays or cost overruns. <br /> The construction allocation for Major Projects should be understood to be inclusive of all <br /> costs required to complete the construction of the facility, including owner's contingency, <br /> furniture, fixtures, and equipment. If any major projects require additional budget, above <br /> what can be resolved within the initial construction budget, the project budget will need to <br /> be amended by the Board of County Commissioners. Each district is required to identify <br /> funds within their share of bond and CIP funds to offset the increase. This will be presented <br /> in a board business meeting, and school staff should provide adequate notice based on the <br /> County's agenda process. School staff will need to identify the cause of the budget overage <br /> and detail the potential impact on the reallocation of their funding on other major projects <br /> and high priority needs. <br /> Emergencies <br /> This policy recognizes that adopting a project-based allocation method for High Priority <br /> Needs could restrict the districts' ability to react to sudden failures or emergency situations. <br /> Therefore, when emergencies or sudden failures occur, school staff are to provide a written <br /> request for immediate reallocation to the County Manager and the Budget Director. The <br /> county will then reallocate funds at the next available board meeting. <br /> Enrollment and Capacity <br /> The county will annually review student growth and enrollment as it relates to school <br /> capacity. The county is committed to provide adequate educational space for all levels of <br /> education in both districts. However, due to the significant investment already allocated <br /> towards school construction during the FY 25-35 period, the County will likely not be able to <br />