Agenda - 04-29-2004-9d - Laserfiche WebLink

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Capital Eauipment Needs The capital equipment being addressed by Pam Jones, Purchasing and Central Services Director, and her staff is presented in Attachment 4. As a review by County staff reveals, when APS leaves the building the County will need to acquire virtually all equipment, materials, and supplies for on-going operation. An expenditure of $107,901 is proposed for immediate consideration by the BQCC in order to have the shelter equipped and operational under County authority by July 1. County staff is still negotiating with APS on the disposition of the security system (and potentially a night drop box) in place at the Shelter. Pending Contracts Certain vehicle and uniform costs under consideration, but which can be delayed at this point, are directly connected to two professional services agreements that exist currently between APS and Chapel Hill (Animal Control enforcement and Emergency Animal Rescue Services (EARS)) and Carrboro (EARS). County staff will be evaluating and negotiating these service agreements separately from the core sheltering services to be undertaken by the County and these will be brought back for BQCC approval at a later date, APS values the Chapel Hill and Carrboro contracts annually at $46,908 and $32,520 respectively. An additional professional services agreement (s) to be negotiated through AP5 and brought to the BQCC for approval is to provide veterinarian services (routine and spay/neuter surgery) for Shelter animals in this initial year. APS currently provides spay/neuter for shelter animals and the public at its veterinarian facilities within the Felicite Latane Animal Sanctuary, County staff is of the current opinion that, given time constraints, it may be necessary to pursue a veterinary service agreement through APS rather than to attempt and conduct a competitive bid process that could likely fail to yield the results needed to ensure seamless service delivery in this first year of County operation. While exact details and final casts are yet to be determined, based on APS past experience as cited in their interim contract proposal, the costs of veterinarian services to support Shelter operations are expected to be approximately $11,000 per month or $132,000 annually. Any agreement, whether with APS or another vendor(s), would specify strict performance standards and quality assurances and be subject to careful evaluation by County staff. Sufficient time would be allotted to formally bid and secure alternative veterinarian services to implement by the second year of operation. APS has stated they will continue to provide citizens with low/cost spay/neuter surgery services in addition to whatever arrangement the County chooses to employ, County Cost for Animal Services Ken Chavious, Finance Director, has prepared the spreadsheet of current and estimated costs for the animal shelter shown in Attachment 5, The revenues are conservative estimates based upon current fee structures and historical reports from APS, The operating costs are based upon a preliminary assessment of the Shelter facility and general budgetary guidelines for projecting the creation of a new office or