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I ~~ <br />different breeds; etc..), membership and participation in the Chamber of <br />Conunerce, and presentations to and membership in civic organizations should all <br />be a part of this process, The director of animal services, along with the public <br />relations person should be able to develop partnerships with the public and <br />business community that will promote services offered.. <br />Records management will be achieved by developing policies and <br />procedures that are followed diligently by staff, The director and shelter manager <br />wIll be responsible for developing these proceduues and then monitoring their <br />implementation and use, Appropriate softwaze should be purchased that will <br />allow for tracking these procedures. <br />Animal population and control, and disease prevention procedures will <br />have to be developed by the duector in cooperation with Public Health and/or' <br />other appropriate agencies. Contracted veterinazian services will of course be a <br />part of this part of the operations. <br />Reporting and communications with the County as well as <br />accountability to the County are extremely important areas of this proposal. I <br />would propose the following mechanisms be used to allow an open exchange of <br />information and to assure accountability. <br />• Membership on the OE Board ofDirectors - We would encourage a task <br />force member and a County Commissioner to join the OE Boazd of <br />Directors. The current OE Board would request that the proposed new <br />members go through the process of application and orientation that all <br />members are asked to go through. <br />® Monthly meetings with the shelter director, OE duector and County <br />Manager or Assistant County Manager <br />® Monthly reports of activities, expenditures and revenues <br />® Unscheduled visits by county personnel <br />a Any other mechanism to give the County the level of comfort needed. <br />® All of these azrangements should be contractual. <br />Adoption and Reclamation Policies and Procedures will have to be developed <br />by the new director and his staff, <br />After hours emergency response service would be handled through personnel <br />assigned to this task. Pagers would be provided and the number left on a voice mail <br />system. Process and procedures to deal with likely emergencies would have to be <br />developed by the director and his staff. <br />Up-Front costs would have to be borne by the County, It is hoped that the new <br />director will be in place or existing staff can help with a list equipment and supplies <br />needed to begin on .Tiny 1. It would also be necessary to have the operating costs of the <br />fast quazter on hand. <br />Insurance to cover negligence by staff, workers compensation, directors and <br />officers insurance, bonding, transportation, will be covered at 100 percent.. The County <br />would be expected to cover costs of insuring the building, accidents regazding structural <br />"" -- - -issues, an a71 egnlpmeht in the~liurldiag (unless it beco~fie property ofOE an ~ -en <br />we will cover it,) If there is any additional insurance specific to running an animal <br />shelter, then it will be negotiated either in our budget request or by the county directly, <br />