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1 <br /> ORD-2024-036 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: November 7, 2024 <br /> Action Agenda <br /> Item No. 8-n <br /> SUBJECT: Service Agreement for Public Safety Communications Radio System and <br /> Approval of Budget Amendment #2-F <br /> DEPARTMENT: Emergency Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1. Motorola Solutions Service Kirby Saunders, Emergency Services <br /> Agreement Director, 919-245-6123 <br /> 2. Year-to-Date Budget Summary Christopher Ward, Division Chief— <br /> Public Safety Communications, 919- <br /> 245-6139 <br /> PURPOSE: To approve an agreement to provide service and maintenance for the Motorola <br /> Solutions radio system equipment in the Primary and Backup Public Safety Answering Points <br /> (PSAPs) and approve Budget Amendment #2-F. <br /> BACKGROUND: Orange County owns Motorola Solutions dispatch positions and associated <br /> equipment installed at both the Primary and Backup PSAP locations. This system is the main link <br /> between the Public Safety Communications Center and the agencies using the VIPER radio <br /> system and other Orange County radio resources. As the manufacturer of the radio system, <br /> Motorola Solutions is the sole source for support and service of the system. Motorola Solutions <br /> has maintained this equipment since its installation and is proposing a new five-year agreement <br /> to cover ongoing system service and maintenance as the sole source provider of these services <br /> for a term beginning July 1, 2024 and ending June 30, 2029. <br /> FINANCIAL IMPACT: The total cost of the service agreement over the five-year period is <br /> $752,465.45. The NC 911 Board has approved in writing the use of $139,993.56 in Emergency <br /> Telephone System Funds (ETSF)to cover Year 1 of the agreement. The NC 911 Board approves <br /> maintenance agreements annually and Emergency Services staff anticipates the 911 Board's <br /> approval of the use of ETSF funds for the remaining years in the agreement. <br /> This expense was originally budgeted between the Emergency Telephone System Fund and the <br /> General Fund. Based on the approval by the NC 911 Board for the full amount of this service <br /> agreement, this Budget Amendment will increase the Emergency Telephone System Fund <br /> authorization and reduce the General Fund authorization. <br /> Budget Amendment #2-F appropriates $37,889 in Fund Balance and authorizes expenditure <br /> within the Emergency Telephone System Fund. The General Fund appropriation of Fund Balance <br />