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1 <br /> ORD-2024-033 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: October 15, 2024 <br /> Action Agenda <br /> Item No. 8-d <br /> SUBJECT: Purchase of Budget and Strategic Planning Software and Approval of Budget <br /> Amendment #2-C <br /> DEPARTMENT: County Manager <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Kirk Vaughn, 245-2153 <br /> 1. ClearGov Contract Kelly Guadalupe, 245-2156 <br /> 2. Year to Date Budget Summary <br /> PURPOSE: To approve the purchase of Budget and Strategic Plan Software from ClearGov, Inc. <br /> and approve Budget Amendment #2-C. <br /> BACKGROUND: The County budget office has reviewed its annual budget process and identified <br /> several significant weaknesses. These weaknesses cost significant staff time, diminish the <br /> accessibility of the budget document, and limit the ability to integrate performance management <br /> into the budget process. The County uses the Tyler MUNIS Enterprise Resource Planning <br /> software as its primary business system which integrates financial, human resources, payroll, <br /> purchasing, and processing of budget requests. This software is well-suited towards annual <br /> budgeting, but does not efficiently project personnel costs, nor does it accurately capture multi- <br /> year capital budgets. The County also does not currently have a software that creates the annual <br /> budget book, nor does it have a software to track and report on performance measures. <br /> The budget and strategic planning offices, along with representatives from Human Resources, <br /> Information Technologies, Asset Management Services, and Finance and Administrative Services <br /> departments reviewed budgeting products from three (3) different vendors. After thorough review, <br /> staff recommends ClearGov, Inc. to provide the budgeting and strategic planning software for the <br /> County through a four-year contract. ClearGov met all of the significant needs, was the most <br /> affordable of the three (3) vendors, and is well represented in North Carolina local governments, <br /> including neighboring Chatham County. The County would manage four (4) modules of the <br /> Cleargov. Inc. software. This software would be procured under the Buyboard group purchase <br /> program. <br />