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1 <br /> ORD-2024-032 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: October 15, 2024 <br /> Action Agenda <br /> Item No. 8-c <br /> SUBJECT: Amendment to Professional Services Contract with Clarion Associates to Develop <br /> a Comprehensive Land Use Plan, and Approval of Budget Amendment #2-B <br /> DEPARTMENT: Planning and Inspections <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1. Contract Amendment #2 — Services Tom Altieri, 919-245-2579 <br /> Agreement Cy Stober, 919-245-2592 <br /> 2. Year-to-Date Budget Summary <br /> PURPOSE: To consider a contract amendment between Orange County and Clarion Associates, <br /> LLC, extending the term and adding additional services to the contract for the development of a <br /> Comprehensive Land Use Plan, and approve Budget Amendment #2-B. <br /> BACKGROUND: At its May 16, 2023 Business meeting, the BOCC approved the original contract <br /> with Clarion Associates, LCC, to develop a Comprehensive Land Use Plan. At its September 5, <br /> 2023 meeting, the BOCC approved Contract Amendment#1 to add additional meetings between <br /> Clarion Associates and the BOCC, which resulted in bi-monthly meetings throughout the planning <br /> process. <br /> Contract Amendment#2, provided as Attachment 1, extends the end of the term seven (7) months <br /> from September 30, 2025 to April 30, 2026 and adds the following additional services: <br /> • Preparation and testing of four (4) land use alternatives (original scope included one); <br /> • Additional BOCC briefing to receive land use alternatives; <br /> • Preparation of plan policies and actions to include guidance from the BOCC; <br /> • Two (2) public workshops; <br /> • Up to three (3) targeted community meetings; <br /> • Option for an extended work session with the BOCC; and <br /> • Up to two (2) additional meetings (one with the Planning Board and one with the BOCC) <br /> for recommendation on the draft Plan, public hearing, and adoption (original scope included <br /> two (2) meetings). <br /> FINANCIAL IMPACT: The compensation for the additional work included in this Amendment is <br /> up to $24,760. The original Agreement is amended to reflect a maximum payable amount of <br /> $236,714. <br /> The consulting service fees are recommended to be funded with $24,760 of the County Capital <br /> Reserve Fund, and would transfer those funds to the Multi-Year Grant Projects Fund. Budget <br /> Amendment #2-B allocates an additional $24,760 from the County Capital Reserve Fund for <br /> Fiscal Year 2024-25 for this purpose and will add to the following Grant Project Ordinance: <br />