Agenda - 10-15-2024; 8-a - Minutes

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33 1 Commissioner Richards expressed concern about the cost of investment without a firm 2 location. 3 Alan Dorman said the cost of the contract is $145,000. 4 Commissioner Richards asked how many sites that would cover. 5 Alan Dorman said two sites. 6 Travis Myren added that the county would not spend additional design funds if neither 7 location works out. 8 Commissioner Hamilton asked why other companies didn't bid on this project. 9 Alan Dorman speculated that other companies may not have bid because CPL did the 10 pre-planning for this project, and there was an assumption that the competition would be too stiff. 11 Commissioner Hamilton asked how many other companies looked at it. 12 Alan Dorman said they only received one proposal from CPL, and he does not know how 13 many other companies reviewed the request. 14 Commissioner Hamilton said she noticed that a retention pond was included on one of the 15 proposed designs. She said a site where retention pond isn't necessary would be even better for 16 safety concerns. She said it would be good to get an understanding of staffing in the evening. 17 Travis Myren said there will be staffing 24 hours a day, which will be provided by the 18 behavioral health contractor. 19 Commissioner Hamilton said she would like some more information on staffing in the 20 future. 21 Commissioner Fowler said the plans look like this is a two-story building, thought it would 22 be one story. 23 Alan Dorman said this is due to negotiations with the property owner and future 24 development opportunities. 25 Commissioner Fowler said she also noticed the number of private rooms is smaller. 26 Travis Myren said decrease in beds is because of a revised needs assessment in the 27 community. 28 Commissioner Portie-Ascott asked if there have been other instances in the past when 29 only one bid was received. 30 Alan Dorman said he isn't aware of one for design-bid services. He said it's common for 31 construction projects, where they would have to go back out to bid. He said it is not required to 32 get more bids for design projects, and they did not go back out to bid for this project. 33 Chair Bedford said the same is true for schools. She said you have discretion for 34 professional services. She said that they did receive multiple bids for the original proposal and a 35 committee selected this company. 36 John Roberts said this is a request for qualifications, different than request for proposals 37 in construction and not obligated to take the lowest bid. He said he can't think of an instance that 38 additional requests for qualifications went back out to bid. 39 Chair Bedford clarified that at a couple of points in the presentation it was stated that RHA 40 would operate the facility, and that has not been determined. She said a proposal for a facility 41 operator will go out to bid. She asked if there was a way to negotiate for a one-story building 42 instead of a two-story building. She said that it seems safer and better overall for this facility. She 43 said this site is very good and close to an emergency room. She asked about Town of Hillsborough 44 approval. 45 Alan Dorman said hospital zoning has been approved by Town of Hillsborough. 46 Commissioner Portie-Ascott asked when the closing date is. 47 Alan Dorman said they are still in negotiations. 48 Chair Bedford asked if it would come to a closed session. 49 John Roberts said yes. 50 Chair Bedford said that staff will need to keep the Board informed on the process for 51 buying property.