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y' <br />NOW, THEREFORE, the parties agree to proceed as follows: <br />A. Selection and coordination process., <br />1. The Town will prepare a Request for Proposals package including a budget, scope of <br />services, and project timeline in coordination with the County planning staff. <br />2. The Request for Proposals will be released to consultant firms who may be interested in <br />preparing the plan for a period of at least 30 days. <br />3. The Town and County will each appoint an elected official and Planning Board member as <br />the Selection Committee to review proposals and recommend consultant to the Town.. The <br />appropriate plamzing and/or management staff members will serve as staff support for the <br />Selection Committee. <br />4. A selection/negotiation period not to exceed 90 days at the close of which a contract for <br />services will be shared with both elected boards for approval by the Town of Hillsborough. <br />5. The Town will appoint a Steering Committee to work with the consultant throughout the <br />process. The Steering Committee will consist of not fewer than eight (8) members equally <br />shared and appointed by both jurisdictions, based on recommendations and volunteer <br />applications. The Conunittee shall be appointed and schedule an introductory meeting with <br />the consultant no more than 30 days after the approval of the contract by the Town. The <br />appropriate planning and/or management staff members will serve as staff support for the <br />Steering Committee. <br />6. The Steering Committee will establish regular meeting dates and times throughout the <br />process. The Committee may cancel meetings if action or direction is not needed, <br />7. The Town will serve as the lead entity thoughout the process for consultant contact, <br />Committee contact, and administrative duties. <br />8. The Town will invoice the County for '/o of the costs from each consultant's bill up to the <br />amount of $25,000 which represents the County's cost participation in the process, <br />9. The Steering Committee will be responsible for ]seeping both elected boards up to date with <br />the plan process in a manner agreed upon with each elected board, <br />B. Timeline <br />A Strategic Plan document, including recommendations and an implementation plan shall be <br />presented by the consultant to the Steering Committee within twelve (12) months of the first <br />meeting of the Committee and consultant.. This time may be extended in three (3) month <br />increments with the prior approval by the Hillsborough Town Board of Commissioners and <br />Orange County Board of Commissioners for that portion of the study area not within the <br />Town's jurisdiction. <br />Upon presentation of the plan document, the Town and County will undertake the necessary <br />processes to solicit comment on the plan and adopt the sections relevant to each ,jurisdiction. <br />Concurrent with the adoption of the Strategic Plan, or portions thereof, will be an agreement <br />between the Town and County that, at a minimum, delineates the limits of annexation and areas <br />of County,jurisdiction projected to serve as a buffer between the Town and outlying rural areas. <br />_ Activity Deadline(no later than) <br />Release of ItFP October 14, 2005 <br />Selection Committee Appointed November 15, 2005 <br />Selection Committee recommends consultant December 12, 2005 <br />First meeting of Steering Committee January 16, 2006 <br />i U:o-.mn.i I ~ i 1 ~a~inp.t lu '-toi 1 I ,,. 'I ~ n P Ur 6L.) ~N I~ -a u.Ulfnii' I ,[o~ <br />