09.30.2024 OUTboard - Laserfiche WebLink

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Scope of Work The Consultant will develop a Public Involvement Plan (PIP) to coordinate outreach events, meeting formats, expectations, communications, and identify potential stakeholders. Public outreach methods will include the following: Project website: The Consultant will develop materials, purchase a website domain for a period of 24-months, and host a project webpage for this planning process. The website will include an online survey of mobility preferences and an interactive webmap that utilizes ArcGIS Online for identifying destinations, barriers, or safety hazards. After the 24-month period, the website domain will be available to transfer ownership to Orange County at their annual cost of renewal. Social media: The Consultant will prepare content before public meetings for the Client to share on its social media channels. The Client and CTT members will support promotion. Stakeholder listening sessions: The consultant will conduct up to four (4) virtual stakeholder sessions with groups of 6-20 attendees according to topic. The Client will be responsible for identifying potential attendees and schedule logistics. The Consultant will listen and document the discussion on-screen so that attendees are active participants that steer the conversation. Community pop-up events: The Consultant will participate in two (2) community events, identified in consultation with the Client, to inform community members about the project and solicit feedback. Ideally one or both community events will be concurrent with the Durham- Chapel Hill-Carrboro MPO's safety action plan engagement. The two events will be organized around different themes: identifying problems, local destinations or corridors/intersections of interest (Round #1) and refining the project draft recommendations and implementation strategy (Round #2). The Consultant will prepare event materials that can be re-used, and share with the Client and CTT members, so they can coordinate additional community pop-up events as needed and as the schedule allows. Public workshops (up to two): Formal public workshop are necessary in any planning process, and our team will make them interactive and fun so that attendees feel heard and valued. We expect two rounds of public meetings. • The first will address issues, challenges, and vision for mobility. • The second round will validate feedback and demonstrate the use of input in draft project recommendations. TASK 2 DELIVERABLES: • Public Involvement Plan (PIP) • (1) Project website, (1) Public survey, and (1) Interactive webmap, including • Community pop-up events (up to 2) • Stakeholder listening sessions (up to 4) • Public workshops (up to 2) • Summary of engagement strategies and feedback received • Source data and layouts for meeting displays (in appendix) TASK 3: BACKGROUND DATA ASSEMBLY AND PLAN REVIEW The Consultant will assess existing conditions relevant to the study, including both physical and policy/programmatic conditions. Prior planning efforts will be reviewed up to eight (8) plans, which may include: • Orange County Transportation Multimodal Plan (2024) • Orange County Safe Routes to School Plan (2024) • Orange County Transit Plan (2023) Page 2