Agenda - 04-26-2004- 4 - Laserfiche WebLink

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We consider the CIP to be an important planning document that requires time and careful thought to compile. We would appreciate clarification on exactly what is the current procedure for submitting our CIP, what is the rationale For the changes, and what will be the timetable for its preparation next year.. We do appreciate the Manager's willingness to request approval of summer projects so that they are not unduly delayed., We were disheartened, however, to learn that our requests for the appropriation of funds for mobile classrooms at the two high schools and Scroggs Elementary School were not included on the April 20°i agenda as we had understood they would be. This puts into serious jeopardy the availability of these ten classrooms for the opening of school next August, The funding for the high school mobiles, which already is included in the ?00.3-1.3 CIP, was submitted on February 26, ?004. Identification of Future School Sites We would appreciate an update on the status of the new committee that the Commissioners are convening to assist with the identification of future school sites. At this time all that we know is that the RQt='(' hag I'eq~IPeted nOmiriatiOng from elected 1^Cal bnarrle and ih--^_t ih1S will be discussed at the upcoming Assembly of Governments meeting. Especially in the CHCCS district, is is critical not only to identify new sites but Co acquire them as well before they aze no longer available. We are anxious to move forwazd with this process immediately. Could a timeline be established for this committee's work to be completed? Twin Creeks With the delays associated with the approval of the Twin Creeks plans that were presented to the BOCC almost one year ago, it appears that Elementary No. IO cannot open until ?007 at the earliest. The district is ready to move forward with the site planning for this school and requests that the entire Twin Creeks site plan be approved as soon as possible. We also need to discuss with the Commissioners when and how utilities and the connector road will be provided. As we proceed with the planning of these facilities, they are becoming more and more costly and, clearly, fall outside of the project budget. Addendum B On April 2Q ?004, The BOCC referred "Addendum B" to the Carrboro Aldermen for comment. This is another issue that has dragged on for many months, Until Addendum B is adopted, there is uncertainty over the budget and design for the third high school. We cannot complete our submission of plans to the Town of Carrboro until this issue is resolved, Plans for Future Schools Cleazly, we will not have time at Monday's meeting to update the Commissioners on the latest planning for High School No. 3 and Elementary No. 10. We aze prepared to do so at your earliest convenience, Alice Gordon has been an active participant on the high school advisory committee. We do need a Commissioner to be appointed to serve as a liaison to Elementary No. 10. We will keep the BOCC informed through the use of these liaisons, SAPFO The BOCC approval process for SAPFQ currently, is running several months behind schedule. The November 15, ?003 membership numbers and building capacity have yet to be approved. These should have been approved 15 days after receipt. The draft SAPFO annual report has also been delayed and should be updated to reflect current requests for capacity changes as dictated by State class size reduction mandates, These delays impact the District's long term planning efforts as they relate to the CIP.