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MINUTES ORANGE COUNTY BOARD OF SOCIAL SERVICES November 16, 2020 2 staff. Ms. Coston explained data validation is what has initially took the most time. The measures are policy that we are familiar with and are doing in regular practice. Crystal Mitchell agreed. 2. Data Sets Nancy Coston displayed the Data Dashboard, “Transparency and Well-Being Dashboard”, managed by DHHS for DSS Directors. Tamara Dempsey-Tanner stated it is helpful to have the data for other program areas in DHHS that have these data dashboards. Lindsey Shewmaker showed the data points for Economic Services which includes timely recertifications and if applications have been done timely. Jane Garrett asked what the timeframe for new application decision making is. Lindsey Shewmaker explained we have up to 30 days for denial; 25 days for approval; expedited application have to be completed within four days (no income/no resources). Adult Services performance measures were shared. Special Assistance applications data was highlighted to show an example of small numbers (3) and the impact of this data. With a small sample size, it was pointed out that DSS would either have to be 100% or we would fail the measure. Nancy Coston shared there is some discussion at the State to look at things in a 12 month period instead of month to month. Work First is another program area with small program numbers. Crystal Mitchell explained in Child Welfare the data point being measured is monthly face-to-face contact with each child/youth in foster care. It was explained this is regular practice for social workers and occurs in person or virtually. The visit must be documented in NCFAST for the data to be pulled and counted. Nancy Coston explained once it is launched, the Board will be able to access this data dashboard. Child Care and Energy are still being worked on. County will be providing feedback to DHHS about the site. She further explained DSS would have to fail for three consecutive months before there would be state involvement. 3. Holiday Programs Sharron Hinton shared the Toy Chest is scheduled for 12/19 and 12/20. Holiday food boxes will be provided with corn, green beans, stuffing, sweet potatoes, mashed potatoes, gravy mix, cornbread, and turkey. We were approached by a local farmer with an idea to do a community donation. A convoy of tractors will travel a route of neighborhoods in Hillsborough, down Churton Street, and end at Orange County DSS. They are excited about giving back to the community. The Sheriff’s office and Hillsborough Police are involved to assist with traffic management. Tamara Dempsey- Tanner asked about the meat and packaging. Sharron Hinton explained the meat is pre-packaged and USDA approved. Orange County Environmental Health is involved on the committee. A refrigerated trailer will be utilized. The letters for Toy Chest will go out this week. We are going to increase our media campaign to ask for additional sponsors for our Holiday Program Sponsorship Program. Pat Garavaglia stated she has been in touch with the UNC Men’s Basketball program. They are supposed to get back with her if they will be doing any holiday shopping that can be donated to OCDSS. She reported they have a lot of basketballs from last year’s team if we can host an online auction. Nancy Coston suggested Jamezetta can announce at a BOCC meeting that we need help with donations, etc. Pat Garavaglia said a lot of people this year have said they will sponsor multiple kids. Jamezetta Bedford asked if we will be posting about the need in News of Orange and have