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5 <br /> Kirk Vaughn said MAP is multi-year grant fund so when they authorize the authority to <br /> spend, it stays active across fiscal years, so any grant income does not fall within balance sheet <br /> it is part of the project. <br /> Bonnie Hammersley said that they must authorize any expenditures outside of the budget, <br /> within the multiyear fund, before they can be spent. <br /> Kirk Vaughn said that the $100,000 has been recognized. <br /> Bonnie Hammersley then asked if they decided to spend $500,000 out of the $600,000 if <br /> that would have to come back to the commissioners for approval. <br /> Kirk Vaughn said that it would not unless it was over the authorized budget. He said that <br /> once the commissioners authorize the expenditure, the revenues are recognized. He said if they <br /> get a new grant, then they would do a budget action to recognize it. <br /> Commissioner Hamilton asked if the multi-year grant fund was in that number total budget <br /> number. <br /> Kirk Vaughn said no, and that a separate fund is used to recognize that and that is how it <br /> stays and accumulates. <br /> Commissioner Hamilton said therefore if they use $100,000 then that is a budget <br /> amendment that will increase the general fund amount. <br /> Kirk Vaughn said no, because any spending in or out of the fund stays within that fund <br /> and is not in the general fund. <br /> Chair Bedford said Janice Tyler said that the funds will be budgeted in addition to what <br /> county taxes are funding. <br /> Kirk Vaughn said it is an additional $100,000 on top of their existing budget. <br /> Vice-Chair Greene said they do not receive the grant money until the end of the year. <br /> Kirk Vaughn said that they are recognizing it in advance, and they anticipate receiving <br /> those funds throughout the fiscal year. <br /> Vice-Chair Greene said that the funds are not there yet. <br /> Bonnie Hammersley said they know those grants are coming in and they adopt them in <br /> the budget as a plan. She said if they did not recognize anticipated funds in the budget then they <br /> would be loaded down with amendments. She said that if the funds are not received as <br /> anticipated, a budget amendment to reflect that would be brought to the commissioners. <br /> Chair Bedford referenced the following chart provided to the Board by email: <br />