Agenda - 06-27-2002 - 5c - Laserfiche WebLink

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to • Should the County be deemed the successful bidder, it will be necessary for the Board of County Commissioners(BOCC)to approve the agreement between the Town and the County. Staff has briefed the BOCC and has received no indication of opposition or concern to our submitting this proposal and entering into a service agreement with the Town. • The County will be ordering a new front loading truck if awarded the bid,however,the truck will not be bid until August and ordered until September 2002. Therefore,we are unable to provide a manufacturer guarantee of delivery. The County, if awarded the bid, is formally requesting that the Town provide it's existing front loading truck to the County at no cost so that the collection service may be begin most expeditiously. • Re: Bid Proposal form,Section l: D.—It is unclear what certification could be provided as evidence that the County is certified for doing business in the state other than the statement in Section 1: D. above. Should the Town need additional evidence we will make such a request of the County Attorney. • Re:Bid Proposal form, Section 1:E.—It is unclear what evidence would be necessary to satisfy the Town beyond what has already been stated in Section 1: E.above. Should the Town need additional evidence we will make such a request of the County Attorney. • Re: Bid Proposal form,Section I:K,,The County requests waiver of the Performance Bond requirement. • Indemnification—To the extent permitted by law and to the extent of insurance coverage maintained by Orange County,Orange County will agree to indemnify the Town of Hillsborough per Request for Proposal page 14,6.12. • The County wishes to either request that the Town require dumpster enclosure gates to be open in order to receive service,or,that the County be authorized to charge a$1 per service visit fee to compensate for the additional time and driver effort. • Our proposal uses the collection schedule provided as an attachment to the RFP packet as the basis for its pricing,given that 66 of the 105 current Town customers are once/weekly and have assumed this as the base level of service. We believe that since 620/9 of the customers receive once/weekly collection that your base level of service is actually once/weekly collection. We think that assuming the base level of twice/weekly will result in lower costs for those who receive twice/weekly collection,but proportionally more for those who receive only once/weekly collection. As you can ace from our proposed prices,there is no penalty or differentially higher cost for a higher(more frequent)service level • Insurance certificates will be submitted when/if the County is awarded the bid. They are not included with the County's bid proposal, Attachments: Bid Proposal Form Service Level Pricing Form Organizational Chart Independent Auditors' Report 7