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ORD -2024- 028 ; <br /> J ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date : September 5 , 2024 <br /> Action Agenda <br /> Item No . 8 -j <br /> SUBJECT : Amendment to the Professional Services Contract with Thomas & Hutton for the <br /> Greene Tract Master Plan and Approval of Budget Amendment # 1 - C <br /> DEPARTMENT : Planning and Inspections <br /> ATTACHMENT ( S ) : INFORMATION CONTACT . <br /> 1 . Contract Amendment Perdita Holtz , Deputy Director , 919 - <br /> 2 . Year to Date Budget Summary 245 -2578 <br /> Cy Stober , Director , 919 -245 -2592 <br /> PURPOSE : To authorize the County Manager to sign contract amendments on behalf of Orange <br /> County to amend the professional services contract with Thomas & Hutton , a firm currently <br /> providing services for preparation of a Master Plan for the Greene Tract , and to approve Budget <br /> Amendment # 1 - C to provide for the total cost of the project . <br /> BACKGROUND : At its February 6 , 2024 Business meeting , the Board of County Commissioners <br /> ( BOCC ) authorized a contract with Thomas & Hutton to provide design services and creation of a <br /> development Master Plan for the Greene Tract . Materials for the meeting can be viewed at : <br /> hft : //server3 . co . oran e . nc . us : 8 88 ebLink/O , 0/doc/716 0/ a el . aspx <br /> The staffs of the three property owners ( Orange County and the Towns of Chapel Hill and <br /> Carrboro ) have been working diligently and consistently with the consulting teams (which includes <br /> Gensler staff for a contract related to community engagement) and an Engagement Team that <br /> includes community members . Two well - attended community workshops have been held along <br /> with the other work and deliverables included in the scopes of work . A final community open <br /> house presenting the proposed Master Plan is scheduled for September 22 , 2024 at Morris Grove <br /> Elementary School . The consulting teams and staffs will then present the engagement work and <br /> Master Plan to the three separate governing boards during the first half of October 2024 . <br /> To facilitate moving to the next phase of Master Plan implementation , a contract with Development <br /> Finance Initiative ( DFI ) at the UNC School of Government to provide pre - development services <br /> for the Greene Tract is also on this September 5 , 2024 Business meeting agenda . Collaboration <br /> with the Thomas & Hutton team is expected to be necessary during this next phase . Therefore , <br /> a contract extension with Thomas & Hutton is necessary . Additionally , refinements to the Master <br /> Plan may be necessary as a result of the financial feasibility analysis DFI will perform . <br /> The proposed term for the Thomas & Hutton contract amendment is March 31 , 2026 . Additional <br /> contract costs are on a per- item basis with a Not to Exceed ( NTE ) amount , as shown in <br /> Attachment 1 . <br />