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c. Woolpert was hired and they went into every school building and <br /> classroom to assess the facilities. They also did an educational adequacy <br /> assessment according to NCDPI standards. <br /> d. Both districts have aging facilities. Estimates $262 M in current <br /> deficiencies, and additional $236 M in life cycle replacements in the next 5 <br /> years. $ 1.1 B in total need over 10 years. <br /> e. The county established option C as its initial target for the bond. <br /> 6. Review Draft Scope of Services for Public Relations Support <br /> a. The goal of the scope of services for public relations support is that all <br /> committee members will be using the same materials as they educate our <br /> community. <br /> b. The RFP will be sent out as soon as possible. A committee will select the <br /> firm and review the proposals. <br /> c. Comm. Portie-Ascott asked who would be on the committee? Will it be <br /> staff or members of the committee or both? Travis Myren suggested that <br /> staff vet the proposals and present the finalist to the committee. That could <br /> happen as soon as August 11. <br /> d. Sarah Smylie discussed the tight deadline and the fact that the ballots will <br /> already be sent out in September. She wants to set a deadline so that they <br /> information is disseminated before early voting starts. She suggests <br /> putting any existing materials up on the website. <br /> e. Andrea Tanner wanted to know if the exact text on the ballot has been <br /> determined. It has and it was prescribed by the state. <br /> f. Comm. Portie-Ascott asked that we list early voting as one of the <br /> important dates. <br /> g. Discussion of the third bullet point that says, "Create tailored messaging to <br /> reach diverse stakeholders within the community." Andrea Tanner wants to <br /> be sure we include UNC-Chapel Hill students. Dr. Jones said in a future <br /> meeting they need to be specific about who those stakeholders are. <br /> Comm. Hamilton posited whether we should be specific in the RFP about <br /> their need to reach all community members from rural to urban, including <br /> the UNC-Chapel Hill community. Suggested text would be to add from <br /> rural community members to the UNC-Chapel Hill students. Comm. <br /> Hamilton suggests we include the text, "hard to reach community <br /> members". Samantha Earnhardt brought up whether we should focus <br /> more on those that are more likely to vote and have children in school. <br /> Next Meeting: Tuesday, August 20 at 6 p.m. at the Solid Waste Administration Office at <br /> 1207 Eubanks Road, Chapel Hill, NC 27516 <br /> Time of adjournment: 7:30 p.m. <br />