Agenda - 09-10-2024; 2 - Discussion on Orange County Outside Agencies Application, Scoring and Funding Process

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2 Following the County Manager presentations, the scorecards are reviewed, finalized and submitted to the Manager for the final funding recommendations. Following Board of Commissioners` adoption of the Budget in June, the assigned Department Directors (or their designees) are responsible for formalizing the funding agreements with the agencies beginning at the start of the next fiscal year. Directors (or their designees) receive and review quarterly outcome forms and ensure quarterly payments to the agencies. The Outcomes Form is provided at Attachment C. The current application, scorecard and outcomes form do not reference the County's Strategic Plan and Objectives. County Manager's office staff have discussed possible changes to the application, scorecard and quarterly outcomes form that would require agencies to indicate which Strategic Goals and Objectives would be met by the agencies and ensure the applications are evaluated for addressing priority County needs. In addition, staff could ensure performance measures are in place that track these goals and objectives. The County's Strategic Plan Manager, Kelly Guadeloupe, would consult on these changes, and moving forward would be included in the presentations by the agencies along with Melissa Allison and the assigned Department Director. These three County staff members would complete the scorecards for submittal to the County Manager for final funding recommendations. The need to have a separate scorecard for new agencies which does not lower their score for prior outcomes and results has also been disussed. The County Manager would make the final funding recommendations with a formula that prioritizes the highest scoring for new and exisiting agencies that align with County strategic goals and needs. FINANCIAL IMPACT: There is no financial impact associated with this discussion. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 3. Provide social safety net programming and the resources needed for our most vulnerable community members (e.g., veterans, unhoused people, foster children, older adults, etc.). OBJECTIVE 7. Invest in services and programs that improve the health and quality of life of the community (e.g., recreation and public open spaces, arts, etc.) • GOAL 5: PUBLIC EDUCATION/LEARNING COMMUNITY OBJECTIVE 1. Foster collaborative relationships with formal and informal educational organizations and agencies to provide opportunities for community members to meet, connect, and learn together RECOMMENDATION(S): The Manager recommends that the Board review the Outside Agencies funding process, acknowledging that staff plans to move with the proposed recommendations and incorporate any necessary changes into the Outside Agencies application, scorecard and evaluation process.