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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 10, 2024 <br /> Action Agenda <br /> Item No. 2 <br /> SUBJECT: Discussion on Orange County Outside Agencies Application, Scoring and <br /> Funding Process <br /> DEPARTMENT: County Manager <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> A. Current Outside Agencies Funding Melissa Allison, 919-245-2301 <br /> Application Caitlin Fenhagen, 919-245-2303 <br /> B. Current Application Scorecard <br /> C. Quarterly Outcomes Form <br /> PURPOSE: To discuss the current Outside Agencies funding process to ensure the County's <br /> Strategic Goals and Objectives are prioritized and that the application and scorecard incorporate <br /> the Strategic Plan and the County's priority needs. In addition, County Manager staff has offered <br /> some recommendations on the process. <br /> BACKGROUND: At the June 4, 2024 Business meeting, Board of Commissioners` Chair <br /> Jamezetta Bedford submitted a petition requesting that the Board review the Outside Agencies <br /> funding process to align it more directly with the County's priorities and the Strategic Plan and <br /> Objectives. <br /> Currently, Outside Agencies apply for funding from Orange County using a joint funding <br /> application created by the County and the Towns of Chapel Hill and Carrboro. The Outside <br /> Agencies process begins in late October/early November with a kick-off orientation hosted by the <br /> County and Towns for the agencies explaining the application process and requirements. <br /> Attachment A is the application used for the FY 2024-25 funding process. (Please note that the <br /> attached application is a hard copy version of the online application that is available in the <br /> Open.gov portal on the Town of Chapel Hill's website.) <br /> Upon receipt of the applications in mid-January, the County Manager's office distributes <br /> applications to assigned Department Directors for review and evaluation. The County Manager <br /> requests that the County's scorecard be completed by the Department Director (and any <br /> applicable review boards) prior to individual agency meetings with the Manager in mid-March. The <br /> current scorecard used by Orange County is provided at Attachment B. Currently, the same <br /> scorecard is used for new agencies and those that have received prior funding. The towns utilize <br /> their own scorecards. <br /> The County Manager, Business Officer/Outside Agencies Coordinator Melissa Allison and the <br /> assigned Department Director meet with each agency that has applied for a brief presentation. <br /> The towns jointly host their own agency presentations to their advisory boards and town staff. <br />