Agenda - 09-10-2024; 2 - Discussion on Orange County Outside Agencies Application, Scoring and Funding Process

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 10, 2024 Action Agenda Item No. 2 SUBJECT: Discussion on Orange County Outside Agencies Application, Scoring and Funding Process DEPARTMENT: County Manager ATTACHMENT(S): INFORMATION CONTACT: A. Current Outside Agencies Funding Melissa Allison, 919-245-2301 Application Caitlin Fenhagen, 919-245-2303 B. Current Application Scorecard C. Quarterly Outcomes Form PURPOSE: To discuss the current Outside Agencies funding process to ensure the County's Strategic Goals and Objectives are prioritized and that the application and scorecard incorporate the Strategic Plan and the County's priority needs. In addition, County Manager staff has offered some recommendations on the process. BACKGROUND: At the June 4, 2024 Business meeting, Board of Commissioners` Chair Jamezetta Bedford submitted a petition requesting that the Board review the Outside Agencies funding process to align it more directly with the County's priorities and the Strategic Plan and Objectives. Currently, Outside Agencies apply for funding from Orange County using a joint funding application created by the County and the Towns of Chapel Hill and Carrboro. The Outside Agencies process begins in late October/early November with a kick-off orientation hosted by the County and Towns for the agencies explaining the application process and requirements. Attachment A is the application used for the FY 2024-25 funding process. (Please note that the attached application is a hard copy version of the online application that is available in the Open.gov portal on the Town of Chapel Hill's website.) Upon receipt of the applications in mid-January, the County Manager's office distributes applications to assigned Department Directors for review and evaluation. The County Manager requests that the County's scorecard be completed by the Department Director (and any applicable review boards) prior to individual agency meetings with the Manager in mid-March. The current scorecard used by Orange County is provided at Attachment B. Currently, the same scorecard is used for new agencies and those that have received prior funding. The towns utilize their own scorecards. The County Manager, Business Officer/Outside Agencies Coordinator Melissa Allison and the assigned Department Director meet with each agency that has applied for a brief presentation. The towns jointly host their own agency presentations to their advisory boards and town staff.