Agenda - 09-05-2024; 8-j - Amendment to the Professional Services Contract with Thomas & Hutton for the Greene Tract Master Plan and Approval of Budget Amendment #1-C

Browse Search

2 Any necessary engagement work in the next phase is envisioned to be completed by staffs and the DFI team, with Thomas & Hutton supporting as needed. The existing contract for Thomas & Hutton's services is for a maximum of$155,000. The existing contract costs have been paid out as work and deliverables were completed, but are not yet fully depleted. The expanded timeline and expanded scope related to the additional anticipated work with DFI could result in an additional cost of up to $61,000 with a timeline extension to March 31, 2026. A known additional cost is $2,500 to perform additional analysis and calculations DFI will need on the almost-complete Concept Plan. The remainder of the potential additional cost is dependent on the results of DFI's financial feasibility analysis and possible additional work by Thomas & Hutton that may be needed as a result of that analysis. If DFI's financial feasibility analysis shows no refinements to the Concept Plan are necessary, additional work by the Thomas & Hutton team would not be necessary. FINANCIAL IMPACT: Orange County allocated $399,800 for the Greene Tract during FY 2023- 24 which includes the existing contract with Thomas & Hutton of $155,000. The additional consulting cost proposal to complete the Greene Tract Master Plan Design Services as presented in the scope of work is $61,000. With the approval of Development Finance Initiative for Pre- Development Services and Budget Amendment#1-A (Agenda Item 6-a on this September 5, 2024 Business meeting agenda), and this approval of Budget Amendment #1-C, the total project cost would equal $593,200. Based on the 2021 Green Tract Interlocal Agreement, the Towns shall reimburse funds to the County based on the adopted cost share agreement of 43% - Orange County, 43% - Chapel Hill, and 14% - Carrboro. Per the approved cost-share agreement for Greene Tract expenses, the resulting total financial impact to Orange County will be $26,230 funded by County Capital Reserves after it is reimbursed for costs by the municipal partners. Budget Amendment #1-C increases the General Fund authorization by $61,000 and the County Capital Reserve by $26,230. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL #3: HOUSING FOR ALL OBJECTIVE #4: Prioritize and select County-owned land and/or facilities as part of an overall plan of facilities to create crisis, bridge, low barrier, affordable, and permanent housing. RECOMMENDATION(S): The Manager recommends that the Board: 1. Approve and authorize the County Manager to execute and sign the contract amendment in Attachment 1 after approval of content and form by the County Attorney; 2. Authorize the County Manager to execute any future contract amendments with Thomas & Hutton necessary to bring the Greene Tract Master Plan to fruition; 3. Authorize the expenditure of up to $61,000 for professional services to provide Design Services for the Greene Tract Master Plan; and 4. Approve Budget Amendment #1-C.