Agenda - 04-20-2004-9a - Laserfiche WebLink

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i ~~ different breeds: etc,), membership and participation in the Chamber of Commerce, and presentations to and membership in civic organizations should all be a pazt of this process. The director of anunal services, along with the public relations person should be able to develop paztnerslrips with the public and business community that will promote services offered.. Records management will be achieved by developing policies and procedures that are followed diligently by staff., The director and shelter manager will be responsible for developing these procedures and then monitoring their implementation and use.. Appropriate software should be purchased. that will allow for tracking these procedures.. Animal population and control, and disease prevention procedures will have to be developed by the director in cooperation with Public Health and/or other appropriate agencies. Contracted veterinarian services will of course be a part of tlis part of the operations.. Reporting and communications with the County as well as accountability to the County are extremely important areas of this proposal. I would propose the following mechanisms be used to allow an open exchange of information and to assure accountability. • Membership on the OE Board ofDirectors - We would encourage a task force member and a County Conunissioner to,join the OE Board of Directors. The current OE Board worild request that the proposed new members go tluough the process of application and orientation that all members are asked to go thuough. • Monthly meethrgs with the shelter director, OE director and County Manager or Assistant County Manager • Monthly reports of activities, expenditures and revenues • Unscheduled visits by county personnel e Any other mechanism to give the County the level of comfort needed. • All of these arrangements should be contractual.. Adoption and Reclamation Policies and Procedures will have to be developed by the new director and his staff: After hours emergency response service would be handled through personnel assigned to this task. Pagers would be provided and the number left on a voice mail system, Process and procedures to deal with likely emergencies would have to be developed by the duector and his staff. Up-Front costs would have to be borne by the Count}+, It is hoped that the new director will be in place or existing staff can help with a list equipment and supplies needed to begin on .July L It would also be necessazy to have the operating costs of the first quarter on hand, Insurance to cover negligence by staff, workers compensation, directors and officers insurance, bonding, transportation, will be covered at 100 percent. The County would be expected to cover costs of insuring the building, accidents regarding structural issues; and all egiiipmenfin the building (unless it becomes the property of OE and then we will cover it..) If there is any additional insurance specific to running an animal shelter, then it will be negotiated eithernr our budget request or by the county directly.