2024-390-E-AMS-Brady Services-WCOB Server Room HVAC

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MBGuidelines 2002 - iii- c. Reviewing the apparent low bidders' statutory compliance with the requirements listed in the proposal, that must be complied with, if the bid is to be considered as responsive, prior to award of contracts. The State reserves the right to reject any or all bids and to waive informalities. d. Reviewing of minority business requirements at Preconstruction conference. e. Monitoring of contractors’ compliance with minority business requirements in the contract documents during construction. f. Provide statistical data and required reports to the HUB Office. g. Resolve any protest and disputes arising after implementation of the plan, in conjunction with the HUB Office. 3. Owner Before awarding a contract, owner shall do the following: a. Develop and implement a minority business participation outreach plan to identify minority businesses that can perform public building projects and to implement outreach efforts to encourage minority business participation in these projects to include education, recruitment, and interaction between minority businesses and non-minority businesses. b. Attend the scheduled prebid conference. c. At least 10 days prior to the scheduled day of bid opening, notify minority businesses that have requested notices from the public entity for public construction or repair work and minority businesses that otherwise indicated to the Office for Historically Underutilized Businesses an interest in the type of work being bid or the potential contracting opportunities listed in the proposal. The notification shall include the following: 1. A description of the work for which the bid is being solicited. 2. The date, time, and location where bids are to be submitted. 3. The name of the individual within the owner’s organization who will be available to answer questions about the project. 4. Where bid documents may be reviewed. 5. Any special requirements that may exist. d. Utilize other media, as appropriate, likely to inform potential minority businesses of the bid being sought. e. Maintain documentation of any contacts, correspondence, or conversation with minority business firms made in an attempt to meet the goals. f. Review, jointly with the designer, all requirements of G.S. 143-128.2(c) and G.S. 143-128.2(f) – (i.e. bidders’ proposals for identification of the minority businesses that will be utilized with corresponding total dollar value of the bid and affidavit listing good faith efforts, or affidavit of self-performance of work, if the contractor will perform work under contract by its own workforce) - prior to recommendation of award to the State Construction Office. g. Evaluate documentation to determine good faith effort has been achieved for minority business utilization prior to recommendation of award to State Construction Office. h. Review prime contractors’ pay applications for compliance with minority business utilization commitments prior to payment. i. Make documentation showing evidence of implementation of Owner’s responsibilities available for review by State Construction Office and HUB Office, upon request 4. Designer Under the single-prime bidding, separate prime bidding, construction manager at risk, or alternative contracting method, the designer will: a. Attend the scheduled prebid conference to explain minority business requirements to the prospective bidders. b. Assist the owner to identify and notify prospective minority business prime and subcontractors of potential contracting opportunities. c. Maintain documentation of any contacts, correspondence, or conversation with minority business firms made in an attempt to meet the goals. d. Review jointly with the owner, all requirements of G.S. 143-128.2(c) and G.S.143-128.2(f) – (i.e. bidders’ proposals for identification of the minority businesses that will be utilized with Docusign Envelope ID: 8DED1454-68D2-4E36-9FC6-E56FF2124E5D