Agenda - 11-15-2005-5h - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 15, 2005 Action Agenda Item No. ,` SUBJECT: Contract Approval: Courier/Mail Services through Orange Enterprises DEPARTMENT: Purchasing and Central Srvcs. PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Janes, (919) 245-2652 PURPOSE: To consider approving a contract with Orange Enterprises far courier and mail processing services effective December 1, 2005 through June 30, 2008, BACKGROUND: The County has historically provided courier and mail processing services through the Central Services Department, Until the past few years, the courier services were provided only to the County offices located in Hillsborough, who would then make arrangements for the courier/mail delivery to satellite offices in Chapel Hill where applicable (e,g. Health and DSS to Southern Human Services Center). As the number of departments without a Hillsborough location increased, the courier/mail services were extended to some locations in Chapel Hill (e.g, Solid Waste, Human Rights and Relations), However, the continuing service demands to serve all Chapel Hill and Hillsborough office, and to provide far back-up services, can no longer be met with current County staffing, Recognizing the inability to meet the increasing service demands with existing staffing, the County Purchasing Director contacted the Executive Director of Orange Enterprises to inquire about their capabilities to provide such services, Orange Enterprises already specializes in mail processing and its recent acquisition of a fleet of vehicles when it assumed responsibilities for the Alamance County program made the County's proposal attractive and well-timed for Orange Enterprises resources, Collaboration between the County and Orange Enterprises has yielded a successful negotiation for the services that maintains the County's direct fiscal commitment at near current level, while increasing the capacity of service significantly. Highlights of the scope of work around which a contract will be constructed include the following: • US Postal Service mail pick up and delivery from County departments; • Courier mail pick up and delivery from County departments; • Service area to include both Hillsborough and Chapel Hill offices;