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DocuSign Envelope ID: E5E3F6C3-1140-45DC-9E04-D9C3A4A5DE3A <br /> 44 <br /> Services Firms (SPSF). This policy conforms with the SPSF Guidelines as approved by the <br /> North Carolina Board of Transportation. <br /> ■ The Municipality shall not advertise nor enter into a contract for services performed as <br /> part of this Agreement, unless the Department provides written approval of the <br /> advertisement or the contents of the contract. <br /> ■ If the Municipality fails to comply with these requirements, the Department will withhold <br /> funding until these requirements are met. <br /> WORK BY ENTITY <br /> If the Design, Planning, Contract Administration and/or Construction Engineering and Inspection <br /> required for this project will be undertaken by the Municipality, and the Municipality requests <br /> reimbursement, then the Municipality must submit a request and supporting documentation to the <br /> Department for review and approval, prior to any work being initiated by the Municipality. <br /> 7. PLANNING / ENVIRONMENTAL DOCUMENTATION <br /> The Municipality shall prepare the environmental and/or planning document, including any <br /> environmental permits, needed to construct the Project, in accordance with the National <br /> Environmental Policy Act (NEPA) and all other appropriate environmental laws and regulations. <br /> All work shall be performed in accordance with Departmental procedures and guidelines. Said <br /> documentation shall be submitted to the Department for review and approval. <br /> ■ The Municipality shall be responsible for preparing and filing with all proper agencies the <br /> appropriate planning documents, including notices and applications required to apply for <br /> those permits necessary for the construction of the desired improvements. Copies of <br /> approved permits should be forwarded to the Department. <br /> ■ The Municipality shall advertise and conduct any required public hearings. <br /> ■ If any permit issued requires that action be taken to mitigate impacts associated with the <br /> improvements, the Municipality shall design and implement a mitigation plan. The <br /> Department will determine if any mitigation costs are eligible for reimbursement. The <br /> Municipality shall bear all costs associated with penalties for violations and claims due to <br /> delays. <br /> Agreement ID# 11619 7 <br />