Agenda - 06-18-2024; 8-a - Minutes

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48 1 Commissioner Hamilton said her personal assumption was that there would be some back 2 and forth between districts and Woolpert in for the presented plan to be what they would move 3 forward with, but she wants to make sure projects are aligned with the principles established in 4 the Woolpert Study even if they differ from the final plan. 5 Commissioner Fowler said the latest standards were 2007 and asked if there are newer 6 standards to follow. 7 Chair Bedford said as a Board, they should let the school boards know that they are 8 listening to how things have changed. 9 Commissioner Portie-Ascott asked if the Board will decide on the projects before the bond 10 goes on the ballot. 11 Chair Bedford said no, they will decide on the money and will have a list of proposed 12 projects from the school districts. 13 Commissioner Portie-Ascott said she thinks the voters will want a whole list of what they 14 are being asked to pay for. 15 Chair Bedford said they are now on a time crunch, and they are working with Woolpert to 16 make corrections on projects and there is an estimate of funds needed. 17 Travis Myren said staff needs enough high-level information now to determine the 18 sequencing of projects over the next 10 years for financing purposes. He said that will inform what 19 the tax impact will be. He said they would want to know the major projects. 20 Commissioner Hamilton said this information will be important to educate residents. She 21 also said that there are a lot of policies, and they are all old. She said a comprehensive overview 22 needs to be done. She said that this could be a role for the Capital Needs Work Group. 23 Chair Bedford said she never saw the 2008 standards and she was on the school board 24 for 12 years and there were no commissioners appointed to implement capital spending. 25 Commissioner Hamilton said policy needs to be updated if it is not being followed. She 26 said it is not enough to say that they will follow Woolpert, and they need to make a policy. 27 Chair Bedford asked Bob Jessup about the difference for project-based allocation. 28 Bob Jessup said project-based gives commissioners the ability to decide which projects 29 happen first. He said that they can make sure projects get phased in a way that they think is 30 appropriate and also participate in making sure money is spent in an efficient manner. 31 Commissioner McKee said another thing to think about is the fact that they are managing 32 projects across two different districts, unlike other counties in the state. 33 Chair Bedford said because it is so much money and the tax increase is so great, she 34 thinks they need to have a management firm and the schools will probably need an additional 35 person so that they stay on top of this. She said she supports Commissioner Hamilton's point 36 about the policies as well. She said she likes the idea of ADM still for maintenance but wants to 37 make sure those funds are not being put toward new projects. 38 Commissioner Fowler said she agrees with that and said the amounts they agreed to 39 came in close to ADM and if they need to vote again, she is happy to do that. 40 Commissioner Hamilton asked for clarification on what they are referring to. 41 Chair Bedford said it is the allocation of how the funds will be split amongst the districts. 42 Commissioner Fowler asked if the second person has been appointed to the bond 43 education fund committee. 44 Chair Bedford said she thinks the Board will appoint on June 4th and the deadline for 45 applications is May 29th 46 Commissioner Fowler asked if a district 2 person should be on the committee. 47 Chair Bedford said she thinks that is wise and they can speak more about that in the 48 future. 49 50