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2 A <br /> MEMORANDUM <br /> TO: County Commissioners <br /> COPIES: John Link, County Manager <br /> Goof Gledhill, County Attorney <br /> FROM: Paul Thames, PE, County Engineer <br /> DATE: June 24,2002 <br /> SUBJECT: Mr. John Robinson/NCDOT ruling on accepting Tanya, Cherry and Glenn Streets into <br /> state roadway system <br /> As per the request of the BOCC,I have again been in contract with NCDOT staff(Chuck Edwards,the <br /> new District Engineer) and Mr. John Robinson about the possibility of NCDOT accepting Tanya, Cherry <br /> and Glenn Street(Hydeaway Subdivision off of Mill Creek Road in Cedar Grove Township) into the <br /> state secondary roadway system. Commissioners may recall that having NCDOT assume maintenance <br /> responsibility for these roads was deemed to be the most effective way of addressing conflicts and issues <br /> reported by Mr. Robinson as troubling residents of the Hydeaway subdivision(personal safety [of Mr. <br /> Robinson], speed limits, "home-made"speed bumps, access and denial of access [to the roadways], <br /> etc.). <br /> NCDOT staff has determined that the roads of the subdivision,regardless of the irregularities in the <br /> platting of road rights-of-way, do meet some of the requirements of the General Statutes and NCDOT <br /> policy related to NCDOT's acceptance of roads into the secondary roads system. That is to say that: <br /> 1)the failure of the developer to properly execute the assignment of right-of-way to the public before <br /> 1975 will not prevent inclusion of Glenn Street,Tanya Drive and Cherry Street into the secondary roads <br /> system; and 2)the roads in Hideaway subdivision do not meet current standards for cleared right-of- <br /> way,travel surface,drainage, etc.,and will have to be improved to meet those standards before NCDOT <br /> will accept maintenance responsibility for them; and 3)Tanya Drive does not have a formal right-of-way <br /> declaration and property owners along Tanya Drive will have to cede the right-of-way to NCDOT before <br /> it can be accepted into the secondary roads system. <br /> All of NCDOT's requirements related to the inclusion of the Hydeaway Subdivision roads into the <br /> secondary roads system are outlined in detail in the attached letter from the District Engineer to Mr. <br /> Robinson. The District Engineer has indicated in a telephone conversation that he estimates the cost of <br /> such improvements to be approximately$75,000 per milg of roadway. Hydeaway Subdivision contains <br /> 0.44 miles of roadway, leading to an estimated construction cost of approximately$35,000. <br /> It does not appear that NCDOT will change its determination that the roads of Hydeaway subdivision <br /> meet the criteria for inclusion into the secondary roads system only if the roads are improved as <br /> necessary to meet current standards for unpaved roads. According to NCDOT staff that I have spoken <br /> with,these standards and requirements have been NCDOT policy for many years and are not subject to <br /> modification, at least at the local level. However,the Board will recall that its legislative agenda <br /> includes an initiative to"support legislation providing the North Carolina Department of Transportation <br />