Orange County NC Website
Browse       Search
a. The County will transfer all Orange County Extension Master Gardener℠ <br />funds from County Fund 81-240708 to the Association. The funds to be <br />transferred are not commingled with any Orange County funds, have been <br />raised and collected exclusively by the Association, and total <br />approximately twenty-six thousand dollars ($26,000). The County is not <br />obligated to transfer any funds other than Association funds. <br /> <br />b. To ensure funds are spent appropriately in furtherance of the shared <br />mission of the Orange County Extension Master Gardener℠ program and <br />the Association, the Association will store these funds separate from other <br />funds belonging to the Association in order to accurately track use of these <br />funds transferred to the Association by the County. <br />i. Funds may be expended on the following priorities: <br />1. Supplies for meetings, educational programs, and field study <br />trips hosted by the Association. <br />2. Purchasing equipment, stock plants, and other supplies to <br />support Association plant sales and fundraisers. <br />3. Supplies supporting installations and maintenance at <br />demonstration gardens maintained by the Association <br />including, but not limited to, the Davis Center Demonstration <br />Gardens and the Tarleton & Bonnie B Davis Memorial 4-H <br />Youth Garden. <br />4. Covering costs associated with maintenance of the 501(c)(3) <br />non-profit status such as filing taxes and other required <br />forms from the Internal Revenue Service. <br />ii. Funds may not be used to pay any personal expenses of <br />Association members or officers. <br />iii. To the extent possible funds shall be expended according to the <br />Association budgets as described in Exhibit 1, attached hereto. <br /> <br />c. Until all county-transferred funds are exhausted, the non-profit will be <br />required to undergo a biannual audit of funds. <br />i. Audit will be completed internally by Orange County Cooperative <br />Extension. The County Extension Director, Administrative <br />Assistant, and one other Cooperative Extension staff member <br />appointed by the County Extension Director will serve as the audit <br />team. <br />ii. Association agrees to allow the County to inspect its financial books <br />and records upon reasonable notice during normal working hours. <br />iii. Should irregularities be found in the audit by the audit team, the <br />County Extension Director will consult with the County Finance <br />Officer regarding additional audits and improvements for fund <br />management. <br />iv. Should the County deem that funds are not being managed <br />properly and being used to further the shared mission of the <br />Orange County Extension Master Gardener℠ program and the <br />DocuSign Envelope ID: A2732827-56B4-4234-AD0E-19D79200A9CE