Agenda - 04-13-2004-5n - Laserfiche WebLink

Browse Search

6, Soundness of Technical Approach to accomplish all project requirements - (20%) 7.. Cost to accomplish all project requirements - (30%). An evaluation team made up of staff from EMS, Planning, Land Records/GIS and Information Technology independently evaluated each proposal on the criteria, Cost figures were not available to the team at any time during their evaluation, Results were tabulated and calculations were made to not only assign a value to the cost component but also to average the scores from the team and apply the proper percentages to each criterion, The results of this phase are detailed in Figure 1, The committee reviewed these results and invited the firms with the top two scares -Geographic Technologies Group of Goldsboro, North Carolina and Mapping Resource Group of Wilmington, North Carolina - to make presentations to the grcup. References were also contacted for both firms. The committee then voted on the two finalists, Geographic Technologies Group was selected for recommendation to the Manager and County Commissioners by majority vote, The work is targeted for completion within approximately 14 months, FINANCIAL IMPACT: Total cost of the contract, if approved by the Board, would be $208,000, Adequate fund balance is currently available far appropriation in the Emergency Telephone System Fund to support this expenditure. RECOMMENDATION(S): The Manager recommends that the Board: 1.) Award bid number 5086 to Geographic Technologies Group of Goldsboro, North Carolina at a cost of $208,000; 2.) Approve a contract pursuant to the terms of the Requests For Proposals contingent upon Attorney and Staff review; 3.) Authorize the Chair to sign on behalf of the Board; and 4,) Approve an appropriation of fund balance in the amount of $208,000 from the Emergency Telephone System Fund to accomplish this database provisioning activity, in accordance with NGGS 62A-25(b).