Agenda - 04-13-2004-5n - Laserfiche WebLink

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a thereby increasing the reliability of dispatch information significantly. This is accomplished by actually visiting each address and visually verifying that the existing structures match the database information, A complete scope of work is listed below. Orange County Purchasing, EMS, Land Records, and Planning, as well as representatives from the Town of Hillsborough, Town of Chapel Hill, and Town of Carrbora developed a comprehensive request for proposals (RFP) that would not only provide a product that would benefit law enforcement, emergency personnel as well as other County and Town departments, but would also ensure mechanisms would be in place to continue correctly assigning and maintaining addresses. The scope of work proposed included: 1. Address database updating, editing, formatting, verification and completion to stated project standards and specifications (National Emergency Numbering Association (NENA) specifications for Geographic Information System (GIS) database design standards for road centerlines, structure addresses, and address ranges; 2. Development and implementation of a plan to field verify existing addresses of all addressed structures (of particular note, to include individual addresses within multi- family structures and the Global Positioning System (GPS) identification of structures on large rural properties and driveway entrances); 3. Formatting and processing of final address data to meet current and anticipated Computer Aided Dispatch and GIS applications and requirements within the County (including Phase II Wireless requirements for mapping and call location); 4. Development of GIS data of all addressed structures at their correct geographic location with parsed individual addresses attached as attributes that are formatted such that address database matching can be achieved with 98% match of structure addresses that fall within the street centerline range and call-in location display; 5. Develop and provide reports of areas within the County far which existing addressing is confused or conflicting to the point that the County should consider re-addressing to a more consistent standard. Reports shall include specific recommendations far correcting problem areas; and 6. Orange County requires that the Consultant deliver final address and GIS data that provides the County Emergency Operations Center the ability to locate (using existing Computer Aided Dispatch software) addressed structures to individual specific structure location as well as by interpolation from address ranges. Orange County will utilize the data from this project to implement reliable and accurate Computer Aided Dispatch (from both landline and wireless calls) by both individual geacoded structure location and address range capability. The RFP was advertised and forwarded to twenty-one vendors. Six firms subsequently submitted proposals. Seven criteria upon which each proposal would be evaluated were stated in the RFP: 1. Demonstrated understanding of the problems and needs presented by the project - (5%); 2. Qualifications of project personnel and Respondent's ability to commit capable staff to support a project of this size - (10%); 3. Quality and applicability of software and equipment to be used - (5%); 4. Ability to complete the project in a timely manner without major deviations from necessary requirements - (10%); 5. Past experience with similar projects by proposed staff, specifically E-911 addressing experience, experience with NENA Specifications, and field verification of addresses for CAD and GIS applications - (20%);