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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 13, 2004 <br />Action Agenda <br />Item No. ~~_ <br />SUBJECT: RFP Award: Address Geocoding From Field Verification <br />DEPARTMENT: Purchasing/Land Records/ PUBLIC HEARING: (Y/N) No <br />Emergency Management <br />ATTACHMENT(S): <br />RFP Evaluation <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Roscoe Reeve, 245-2501 <br />Craig Blackwood, 968-2050 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a contract to Geographic Technologies Group of Goldsboro, <br />North Carolina to provide field verification of all physical addresses in Orange County. <br />BACKGROUND: Since the implementation of the County's Enhanced 911/Computer Aided <br />Dispatch(CAD)/Geographic Information System(GIS) technologies in the early 1990s, the <br />County's public safety agencies have pursued a variety of efforts to establish an accurate <br />countywide database of property addresses. Significant progress has been made through <br />cooperation between the County, Towns, and University to share and crosscheck information <br />and then to implement that information in a mutually available and accessible online database. <br />One key remaining process needs to be accomplished -verification by persons visiting each <br />physical address in the County to ensure that the information contained in the common <br />electronic computer database accurately reflects the physical location of each address on the <br />ground. <br />The address field verification to be accomplished through this contract will be particularly helpful <br />to law enforcement, emergency management (medical and rescue) services, and fire <br />departments being dispatched to any area of Orange County. Particularly, verification will be <br />helpful in urban multi-family complexes and rural areas, where emergency responders have <br />noticed a higher than normal incidence of missing or inaccurate addresses. Emergency <br />dispatchers locate calls based on information contained in the address database (called MOAD <br />- Master Orange Address Database) that is maintained by Orange County, the Towns of <br />Hillsborough, Chapel Hill and Carrboro and the City of Mebane, and the ALI/ANI (Automatic <br />Location Identifier/Automatic Number Identifier) locater information supplied by the phone <br />companies. One element of the scope of work that would be completed by the contractor is to <br />field verify that each of the database addresses actually correlates to an existing structure, <br />