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1 <br /> DRAFT <br /> 1 MINUTES <br /> 2 BOARD OF ADJUSTMENT <br /> 3 ADMINISTRATIVE MEETING <br /> 4 December 13,2023 <br /> 5 <br /> 6 MEMBERS PRESENT: Leon Meyers, Chair, Member <br /> 7 Beth Bronson,Vice-chair, Member <br /> 8 Nathan Robinson, Member <br /> 9 Greg Niemiroski, Member <br /> 10 Adam Beeman,Alternate <br /> 11 <br /> 12 MEMBERS EXCUSED: Jeff Scott, Member <br /> 13 Holly Fraccaro,Alternate <br /> 14 <br /> 15 STAFF PRESENT: Cy Stober, Planning & Inspections Director <br /> 16 Patrick Mallett, Deputy Director-Development Services <br /> 17 James Bryan, Staff Attorney <br /> 18 Lauren Coffey, Planning Technician <br /> 19 <br /> 20 AGENDA ITEM 1: CALL TO ORDER <br /> 21 <br /> 22 Leon Meyers called the meeting to order at 7:11 p.m. <br /> 23 <br /> 24 AGENDA ITEM 2: CONSIDERATION OF ADDITIONS TO AGENDA <br /> 25 <br /> 26 No additions to the agenda. <br /> 27 <br /> 28 AGENDA ITEM 3: APPROVAL OF MINUTES—November 15, 2023 <br /> 29 <br /> 30 MOTION made by Adam Beeman to approve the November 15, 2023 minutes as presented. Seconded by Nathan Robinson. <br /> 31 VOTE: Unanimous. <br /> 32 <br /> 33 AGENDA ITEM 6: REVIEW OF BOA ANNUAL WORKPLAN FOR 2024 <br /> 34 <br /> 35 Patrick Mallett: Some of you may remember last year,the Commissioners ask all the boards to file an annual report on what they <br /> 36 do,how they do it,any goals,objectives,obstacles,and then set forth a plan for the coming year. It outlines who's responsible for the <br /> 37 board,chair,and so on and so forth. This is a requirement from the Board of Commissioners. We file it and then they review it. The <br /> 38 short of it is that the Board of Adjustment is a quasi-judicial board, so we're following state law, state requirements, UDO <br /> 39 requirements,far less complicated than the Planning Board or other advisory boards. <br /> 40 <br /> 41 Leon Meyers: When is that meeting Patrick? Do you know, off the top of your head? <br /> 42 <br /> 43 Patrick Mallett: I want to say it's in perhaps earliest mid-January. <br /> 44 <br /> 45 Leon Meyers: Somebody just let me know. I'll try to be available. <br /> 46 <br /> 47 Patrick Mallett: Yes, I'll certainly make you aware of it. <br /> 48 <br /> 49 Leon Meyers: Does this need approval by the board? <br /> 50 <br /> 51 Patrick Mallett: No, it's something that staff does. I'm providing it to you so you're informed. We prepare it and then the chair <br /> 52 presents to the BOCC. The other things that I ticked off(on the report)were working towards over-arching county goals with regard <br /> 53 to transparency, open access, improvements to the rules of procedure, if need be; improvements to the statement of standing, if <br /> 54 need be, or forms, and that includes other peripheral things like making arrangements for translation and interpretation services for <br /> 55 what we do,and that's kind of across the board with our department.We're engaging with all the public,so that's the overview of that. <br />