5.8.24 BOA Agenda Packet - Laserfiche WebLink

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8 1 Beth Bronson: To the point that that could be provided in a timely manner. I don't know that that could be met because if you look 2 at the calendar,what has to be presented to staff to make it two months down the line, a lot can change in that presentation. 3 4 Leon Meyers: Good point. 5 6 Beth Bronson: I'm thinking if we got an outline within 48-hours or what have you. 7 8 Patrick Mallett: If the outline changes, I mean,we can make those adjustments quickly, as they come down the pike. 9 10 Beth Bronson: I don't want you guys to be caught off guard though. 11 12 Patrick Mallett: A couple thoughts here. There already is,sort of,a lid that's in the Rules and Procedure that says because based 13 on ad nauseam meetings going 'til 1:30 in the morning, we're going to 'tit 10 and then we're going take a motion and consciously 14 decide to make an adjustment. If you do the math on the back of the napkin, you got 3 hours to go through all the liturgical stuff we 15 do with the administration of the Board. Amend the minutes and all the other stuff that typically breaks out to a rule of thirds. You got 16 staff presentation and stuff for a case, and then case presentation by an applicant and,theoretically, another third that's discussion 17 from the public, and then deliberation, of course. At least, if we looked at that, in terms of the application, the outline, and then 18 articulated that out and encouraged the applicant, because you have stuff that is entered into the record. Not everything. The last 19 packet you had was what? 357 pages. You can have evidence entered. Written evidence and graphic evidence entered into the 20 record and accepted and then have a verbal,verbal testimony in evidence as a companion to that consideration. That's just me. Like 21 off the top of my head. 22 23 Beth Bronson: Absolutely, I think knowing that there's going to be three expert witnesses on one attachment verses three 24 attachments with no witnesses, no discussion, literally just for information such as the environmental quality reports and addendums 25 and all that stuff. Knowing that like 40 pages will not be discussed but knowing that 3 pages will bring three different expert witnesses 26 would be very helpful to the Board and to the public. 27 28 Patrick Mallett: With an understanding that things change up until the meeting opens and I decided at the last minute to bring to 29 bring the appraiser. 30 31 Leon Meyers: And I would just say that's going change after the meeting begins as well because the Board is going to jump in 32 likely on each of those witnesses as they go through their presentations with questions, and that's the part that I don't think we can 33 control. Let me just wrap that up and it sounds like no change to the Rules of Procedure, but staff will consider the practicality of 34 requesting an outline as part of the submittal process from the applicant understanding that it could get revised right up to the 35 beginning of the hearing. 36 37 Patrick Mallett: Yes.And then as the preparation for these cases is lengthy, but at least perhaps we could give a spitball estimate 38 and then have an understanding that the people that are signed up just the establishment of the standing part is probably going to 39 take up hours and this is probably not going to be a one meeting and done kind of deal. It's just that I would appreciate that if I was an 40 applicant. I would appreciate that if I was a Board member. I would appreciate that if I was a member of the public. 41 42 Beth Bronson: A hundred percent. I don't think we need to change Rules and Procedures for that. I do have a comment otherwise 43 but please go ahead, sorry. 44 45 Cy Stober: Mr. Chair, I just wanted to say among all the other work that we do in assembling especially special use permit 46 packages, this request is reasonable, very easy to do, and we will change our process to address it, as best we can with the 47 understanding that it is subject to change at the applicant's desire. 48 49 Leon Meyers: Good. Thank you, Beth you had something else on Rules and Procedures? 50 51 Beth Bronson: Only I wanted to comment on the Rules of Procedure. I just want to have it as discussion. I don't think we need to 52 make a motion to change anything at the moment, but I do want to hear one,from Board members and two,from counsel. Section 4, 53 Part L. At no time shall more than five members including alternates officially participate or vote in any meeting or hearing. I am just 54 hoping to understand some context as to why that is the case and why if seven members show up,seven can't participate. And then, 55 for Section 5, Part D,the quorum. The quorum of the Board necessary to conduct any business of the Board shall consist of at least