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6 <br /> Revised April 2008 <br /> ORANGE COUNTY <br /> Policy on Planning and Funding School Capital Projects <br /> (This document is intended to clarify the expectations of the Orange County Board of Commissioners in <br /> collaborating with the Boards of Education in planning for and implementing school capital projects) <br /> 1. Background <br /> The County's ten year capital investment plan is a planning document that is updated annually. <br /> Before the beginning of each fiscal year, the Board of County Commissioners approves the <br /> funding plan in concept. However, funding of individual projects is contingent upon the scope <br /> of work required to complete the project. <br /> • Level 1 Projects: Level one projects are those projects that have a relatively small scope <br /> of work and can be accomplished using a single prime contractor, in-house staff or entail <br /> purchasing equipment and vehicles. Specific examples of Level 1 projects include <br /> roofing projects,parking lot paving and re-wiring of existing buildings. The Board <br /> approves the entire project ordinance at one time. <br /> • Level 2 Projects: Level two projects are major projects that require several phases to <br /> complete. For these projects, the Board of County Commissioners approves a four-phase <br /> appropriation process to include: <br /> • Concept/Pre-Planning Phase (includes preliminary programming and design work <br /> that would result in conceptual drawings and preliminary cost estimates. <br /> • Planning Phase (including siting& infrastructure) <br /> • Design and Construction Approval Phase (including final design, equipment, <br /> furnishings, non-recurring start up,technology, contingency) <br /> ■ Schools have the latitude to shift funds between major components without <br /> prior BOCC approval, providing that the actual cost of the project does not <br /> exceed budget. <br /> ■ Superintendents will provide the County Manager with written project <br /> updates at their regular monthly meetings. In turn, the County Manager will <br /> provide the Board of County Commissioners with written progress reports <br /> related to the project. <br /> • Final Accounting Phase <br /> ■ Upon completion of the project, School and County staff will reconcile actual <br /> project expenditures with approved budget and provide the BOCC with a <br /> "final accounting" of project. <br /> Page 1 of 6 <br /> Policy on Planning and Funding School Capital Projects <br />