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Approved 3-6-24 <br /> 100 <br /> 101 Leigh Anne King: Leaving it open is an option. The one thing I would caution you about with respect to that <br /> 102 is I would recommend that if you're going to be asking the public to take a survey, you want to use the data. <br /> 103 And we can't continuously be changing the report. So, I think that's one of the challenges of doing it that way. <br /> 104 <br /> 105 Beth Bronson: Absolutely. I mean, I agree 100 percent with you in respect to that and I understand the <br /> 106 design of using the data set to move forward to second and third. I guess that makes sense and if County had <br /> 107 a section of, "here, you want to answer these questions separate from this and move those questions to a <br /> 108 different location," I could understand that. <br /> 109 <br /> 110 Leigh Anne King: And there's also an opportunity to reach out and provide comment at any point and time <br /> 111 through the website. But I think we can kind of take into account what you're concerned about. Should there <br /> 112 always be a place for someone to kind of express their interest or concerns? <br /> 113 <br /> 114 Beth Bronson: Yeah you would want to state you're not using that anymore but these responses could be <br /> 115 used by the County at a later date. I think it would be valuable data for the County in a way. <br /> 116 <br /> 117 Cy Stober: If I may interject—This is a constant struggle for planners when we do plans of any scale, <br /> 118 small area plans, corridor plans, neighborhood block plans, or a county-wide comprehensive land use plan, is <br /> 119 you have to close the survey if you're going to use it. And this is a critical part of informing the values that will <br /> 120 inform the model and work that we're going to do in the next steps of the project. And so, we do have to close <br /> 121 the survey and we certainly don't want to mislead the public that if they participate, that input will then be used. <br /> 122 Because we can't use it at this point. We will be doing other outreach and engagement; I believe that will <br /> 123 probably include some other survey work. And there will, of course, always be opportunities, Tom has set up a <br /> 124 good email address for people to get in touch about this planning effort. And we're working closely with <br /> 125 community relations staff as well to use social media and get the word out and get feedback through those <br /> 126 avenues, too. So, I completely hear you, Ms. Bronson. We'd love to be able to somehow in real time just have <br /> 127 a constant feed into the models and have them adjust accordingly, but it's not possible and we have to make <br /> 128 the hard decision on when to close the window. <br /> 129 <br /> 130 Beth Bronson: And I would agree with that. I wouldn't want there to be like an open survey that didn't <br /> 131 count or anything like that that may even keep somebody from filling out the survey you do want data on. 1 <br /> 132 don't think you would want to change anything based on that. But if there is a way, yeah, to have those <br /> 133 responses kind of in a repository. That's great. <br /> 134 <br /> 135 Liz Kalies: I don't have any questions. But also thank you. It was really thorough and really thought <br /> 136 provoking so really nice work. Appreciate it. <br /> 137 <br /> 138 Delores Bailey: The number of people that answered the survey was only 604? <br /> 139 <br /> 140 Leigh Anne King: For the Strategic Plan Survey. For a statistically significant survey for Orange County <br /> 141 based on your population, it was supposed to be 580 responses or something like that that I read in the report. <br /> 142 So, they actually exceeded the number to meet that statistically significant threshold. I know it's, for the non- <br /> 143 statisticians like myself, it's always hard to think that that many people can be representative of a body that's <br /> 144 way larger than that. But what they do is they look at, they do a random sampling and they also go through <br /> 145 and check for all of the socio-demographics to make sure that those are representative of the larger <br /> 146 community as well. The community engagement we conducted is self-selected. So, we do look at how <br /> 147 representative it is of the community. But it is not statistically significant because those folks chose to <br /> 148 participate, they're not randomly sampled. <br /> 149 <br />